Program Finance Coordinator

1 day ago

Delhi, Delhi, India PATH Full time

PATH is currently recruiting for a Program Finance Associate. This role plays a vital part in facilitating all financial and administrative processes, ensuring timely payments to vendors, NGOs, and CBOs.

Key Responsibilities:

  • Facilitate financial/administrative processes for payment to Vendor/NGO/CBO
  • Coordinate with vendors and contractors for submitting invoices within the due timeline and track vendor advances
  • Assist in processing Travel Expenses (TER) of PATH and non-PATH staff and keep track of Travel Advance
  • Maintain payment tracker to know if there are any undue delay and provide payment advice to the vendor immediately after payment
  • Process payment in Salesforce based on PADM approval
  • Comply with applicable PATH policies, SOPs, and local laws
  • Prepare and upload required supporting documents for procurements and payments in the financial system (Business World) and ensure quality control
  • Upload relevant information and documents in Salesforce related to sub-contracts and consultant contracts in Salesforce
  • Support PADM/Sr. PADM and other colleagues with analysis & reports during month-end reporting
  • Track physical files stored in onsite and offsite locations and Maintain copies of all contract/agreement/Purchase Order issued
  • Ensure that all financial transactions are properly coded and charged to the correct project codes
  • Support PADM and ensure compliance with PATH procurement policy
  • Support PADM in maintaining a tracking tool for each specific contract/agreement
  • Assist PADM in developing, executing, and managing project subordinate agreements (contracts, sub-agreements, work orders, purchase orders, and consultant agreements)
  • Review utilization certificate received from NGO/CBO and recommend for approval to the PADM
  • Support/assist during any audit (be it Statutory audit, internal audit, project audit, or any donor mandated audits). Keep track of outstanding audit issues.
  • Strong experience in organizing workshops, seminars, training & meetings as and when required
  • Any other Accounting and Finance related tasks as requested by Senior Project Administrator (Sr.PADM)/PADM

Administrative Function:

  • Serves as the primary point of administrative contact on administrative matters for project team
  • Provides a full range of administrative support to the Project Team, including scheduling travel and event arrangements, internal staff relations, external liaison, and correspondence
  • Maintain data base of regular vendor to manage small procurement as per the procurement policy
  • Draft meeting minutes and communication to relevant stakeholders
  • Provides support to the senior management team with respect to group meetings and other assignments

Required Skills and Experience:

  • Bachelor/Masters/Post Graduate degree in Accounts/Finance with minimum of 5 years of experience in accounting processes
  • Experience working independently in a for-profit and/or international non-profit organization for at least for 5 years
  • Knowledge of local laws related to INGO/NGO, Income Tax, Labor Law etc. will be preferred
  • Excellent computer skills in Microsoft Excel, Power point, and Word
  • Well-organized and attention to details with good follow-through skills
  • Excellent written/verbal communication skills in English language and flexible to adapt in changing environment
  • Proven interpersonal skills and ability to work effectively independently and in a team

Estimated Salary: ₹1,200,000 - ₹1,500,000 per annum, depending on qualifications and experience.

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