Event Project Coordinator

1 day ago

Gurgaon, Haryana, India IDC AsiaPacific Full time
Job Description

We are seeking a highly organized and adaptable Event Project Manager to join our team in IDC Asia/Pacific, focusing on events. The ideal candidate will possess robust experience in event management, demonstrating leadership prowess, and the ability to expertly supervise every aspect of event conceptualization and implementation.

Responsibilities:
  • Event Planning: Coordinate all aspects of event planning, including venue selection, vendor management, budgeting, scheduling, and logistics.
  • Stakeholder Management: Serve as the primary point of contact for internal stakeholders, clients, vendors, and sponsors, maintaining positive relationships and ensuring alignment with event objectives.
  • Budget Management: Develop and manage event budgets, tracking expenses, negotiating contracts, and identifying cost-saving opportunities while ensuring quality and compliance.
  • Timeline Management: Create and maintain detailed event timelines, ensuring all tasks are completed on schedule and deadlines are met.
  • Risk Management: Identify potential risks and challenges associated with events, developing contingency plans and mitigating strategies to minimize disruptions.
  • Marketing and Promotion: Collaborate with marketing teams to develop event promotion strategies, including digital marketing campaigns, social media outreach, and press releases.
  • On-site Management: Oversee on-site event operations, including setup, registration, guest management, audiovisual support, and troubleshooting any issues that arise.
  • Post-Event Evaluation: Conduct post-event evaluations to assess the success of events, gather feedback from participants, and identify areas for improvement.
  • Continuous Improvement: Stay informed about industry trends, best practices, and innovative event technologies, continually seeking opportunities to enhance event experiences and optimize processes.
Requirements:
  • Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field.
  • Proven experience (5-7 years) in event management, preferably in a corporate or agency setting, with a preference for Tech Events.
  • Strong leadership and team management skills, with the ability to motivate and inspire team members to achieve objectives.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
  • Exceptional organizational and time management abilities, with a keen attention to detail and the ability to manage multiple projects simultaneously.
  • Flexibility to work evenings, weekends, and travel as required for events.

This is a full-time position with an estimated salary of $80,000-$110,000 per annum, depending on experience and qualifications.

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