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Office Operations Coordinator

3 weeks ago

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Administrative Assistant Job Description

The primary objective of this role is to oversee the day-to-day administrative operations of an office. This includes managing procurement and inventory of office supplies, liaising with external vendors and service providers, ensuring smooth functioning of facilities, equipment, and utilities, and maintaining records of bills, payments, and vendor contracts.

Responsibilities:

  • Manage the office environment to maintain a clean and professional atmosphere.
  • Coordinate company travel, accommodations, and meeting logistics efficiently.
  • Establish and maintain accurate documentation and filing systems for both physical and digital documents.
  • Assist the HR department with onboarding and offboarding processes, employee attendance tracking, and leave management.
  • Ensure compliance with established policies and support internal audits as needed.

Qualifications and Requirements:

  • A bachelor's degree in any field.
  • 3-5 years of experience in office administration or operations.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational, coordination, and communication skills.
  • Strong problem-solving abilities and attention to detail.

Preferred Skills:

  • Basic knowledge of budgeting principles and vendor negotiation techniques.
  • Familiarity with office management software or ERP systems.
  • Ability to work effectively in fast-paced environments with tight deadlines.

Why You'll Thrive Here:

  • Opportunities for growth and skill development.
  • A dynamic and supportive work environment.
  • A competitive salary and benefits package.