Front Desk Administrator

4 hours ago

Vizag, Andhra Pradesh, India beBeeCoordinator Full time ₹ 48,00,000 - ₹ 80,00,000
Administrative Coordinator Job

The position of Administrative Coordinator plays a vital role in ensuring seamless day-to-day operations within our organization.

This pivotal role involves acting as the primary point of contact for visitors, callers, and staff members, upholding professional standards and courtesy at all times. The incumbent will be responsible for managing front desk operations, handling incoming calls, greeting guests, and providing administrative support to various departments.

  • Key Responsibilities:
  • 1. Front Desk Management
    • Welcoming and interacting with visitors and staff members in a friendly and professional manner.
    • Ensuring the reception area is well-maintained, clean, organized, and visually appealing.
  • 2. Call Handling
    • Responding to and directing incoming phone calls while providing basic information about the organization as needed.
    • Routing queries to relevant departments or providing detailed responses when possible.
  • 3. Visitor Management
    • Maintaining accurate visitor logs and distributing visitor passes accordingly.
    • Notifying relevant staff members regarding guest arrivals.
  • 4. Administrative Support
    • Handling correspondence via email, courier services, and postal mail.
    • Assisting in scheduling meetings and appointments.
    • Providing clerical assistance to HR and administrative teams with tasks such as data entry, document filing, and more.
  • 5. Coordination & Communication
    • Collaborating effectively with office staff to ensure smooth daily operations.
    • Supporting the coordination of company events and meetings as required.

Requirements and Qualifications

  • Graduate degree from any field.
  • Proven experience in similar roles like receptionist, front office representative, or other comparable positions.
  • Proficiency in MS Office Suite (Word, Excel, Outlook).
  • Excellent verbal and written communication skills.
  • Professional demeanor and attitude.
  • Strong organizational and multitasking abilities.

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