Office Administrator

1 day ago

Bengaluru, Karnataka, India beBeeAdministration Full time ₹ 6,00,000 - ₹ 12,00,000
Office Administrator Job Description

We are seeking a skilled Office Administrator to oversee the day-to-day activities of our office. The ideal candidate will have excellent organizational and communication skills, as well as the ability to multitask and prioritize tasks effectively.

The successful candidate will be responsible for managing correspondence, scheduling appointments, maintaining inventory, and ensuring that all office facilities and equipment are in good working order. They will also be expected to supervise housekeeping staff, coordinate with vendors, and handle travel arrangements and event coordination.

In addition to these responsibilities, the Office Administrator will be required to maintain accurate records, ensure compliance with company policies, and assist with basic accounting tasks such as invoice processing and expense reporting.

To be considered for this role, applicants must have a Bachelor's degree in Administration or a related field, and at least 1-4 years of experience in office administration or facility management. Strong proficiency in MS Office Suite is also essential, as is the ability to manage vendors and staff, and ensure timely execution of tasks.

The ideal candidate will be highly organized, able to work independently, and possess excellent communication and interpersonal skills. They will also be required to possess a valid driver's license and be willing to use their own vehicle for local travel and client/vendor visits.

Key Responsibilities:
  • Manage day-to-day office activities, correspondence, scheduling, and filing.
  • Maintain and monitor office inventory including stationery, IT equipment, pantry supplies, and other assets.
  • Conduct regular stock checks and ensure timely procurement.
  • Supervise housekeeping staff to maintain cleanliness and hygiene standards.
  • Oversee security personnel, ensure proper functioning of surveillance systems, and enforce office safety protocols.
  • Monitor staff attendance and maintain accurate records.
  • Coordinate with HR for leave updates, new joiner onboarding, and administrative support.
  • Liaise with vendors, contractors, and service providers for office-related services and maintenance.
  • Ensure smooth functioning of facilities including utilities, internet, and equipment.
  • Manage client visits, hospitality, and office tours with professionalism.
  • Handle travel arrangements, courier services, and event coordination.
  • Assist in basic accounting tasks such as invoice processing, petty cash management, and expense reporting.
Requirements:
  • Bachelor's degree in Administration, Business Management, or related field.
  • 1-4 years of proven experience in office administration or facility management.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to manage vendors, staff, and ensure timely execution of tasks.
  • Must possess a two-wheeler with valid license (for local travel and client/vendor visits).

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