Office Administrator

Job Description & Person Specification

Job Title: Office Administrator

Location: Bangalore, India (Work from Office)

Reporting to: Operations Manager

Work Schedule: 6 days a week (Mon–Sat) with flexibility to be available after office hours or during holidays

About Us

21K School, promoted by Bangalore-based Mindreflex Technologies Private Limited, is Asia's largest online school, offering virtual education to over 7,500 students across 72 countries. At 21K School, we are committed to redefining the future of education by making it accessible, personalised, and flexible for learners across the globe. Learn more at www.21kschool.com.

About the Role

We are looking for a proactive and detail-oriented Office Administrator to ensure smooth day-to-day operations across our offices and centres. This role demands strong organisational skills, vendor management abilities, and a readiness to travel for setting up new offices or centres across India. You will be responsible for keeping the workplace efficient, well-maintained, and compliant—while enabling teams to work seamlessly.

Key Responsibilities

Office Operations & Administration

- Oversee front office management, housekeeping, pantry, dining areas, and visitor handling.
- Maintain stock and records of office supplies, consumables, and fixed assets.
- Handle repairs, maintenance, and upkeep of office infrastructure.
- Ensure compliance with company policies, safety standards, and statutory requirements.

Purchases & Vendor Management

- Source, negotiate, and finalise vendors for office supplies, logistics, and maintenance.
- Maintain proper purchase records, contracts, and documentation.
- Track purchase orders, delivery timelines, and vendor payments in coordination with accounts.

Logistics & Coordination

- Coordinate logistics for events, activities, and meetings.
- Manage travel desk services including bookings, itineraries, and reimbursements.
- Liaise with the warehouse team to ensure timely supply of student learning kits.

New Office & Centre Setup

- Plan, coordinate, and execute setup of new offices or centres across India.
- Travel to locations as required for setup, vendor coordination, and operational readiness.

Event & Activity Support

- Provide operational support for internal events, workshops, and activities.
- Ensure all arrangements, logistics, and resources are in place.

Documentation & Compliance

- Maintain proper records for inventory, purchases, compliance, and operational checklists.
- Ensure timely renewals of contracts, agreements, and licenses.

Other Duties

- Manage and supervise support staff (housekeeping, pantry, office assistants).
- Take up any other operational or administrative tasks assigned from time to time.

What You Bring :

Education & Experience

- Graduate in any discipline; Diploma in Office Administration or related field preferred.
- 3–6 years of experience in office administration, facility management, or operations.

Skills & Competencies

- Strong organisational and coordination skills with an eye for detail.
- Ability to set up systems and processes for smooth operations.
- Good negotiation and vendor management skills.
- Proficiency in MS Office/Google Workspace.
- Flexibility to travel and work extended hours when required.
- Excellent interpersonal and communication skills.

Key Performance Indicators (KPIs)

1. Timely completion of procurement, logistics, and setup tasks.
2. Cost savings and efficiency achieved through vendor negotiations.
3. Availability and upkeep of office supplies, equipment, and facilities.
4. Compliance with operational SOPs and statutory requirements.
5. Positive feedback from internal teams and visitors on office facilities.

What We Offer

- A dynamic, fast-paced work environment in India's leading online education company.
- Exposure to multi-location operational management.
- Opportunities to contribute to a growing organisation.
- Competitive salary and benefits.

Application Process:

If you are passionate about operational excellence and have the skills to manage and improve office functions, email your resume to talent@21kschool.com with the subject line Office Administrator Application.

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