
Strategic Administrative Leadership Position
2 days ago
Job Summary:
A strategic Regional Administrative Manager is required to oversee the administrative activities and operations of a team.
The ideal candidate will have experience in facility management, be able to define scope and KRA's of team members, and communicate effectively with immediate management to develop strategic programs and project goals.
- Complete ownership of managing regional admin activities/operations & admin team
- Defining scope and key result areas (KRA's) of team members
- Communicate and coordinate with immediate management to develop strategic program and project goals
- Direct reporting to zonal admin head – TCSiON on day-to-day activities, incident management etc.
- Monitoring and reporting of key project activities, plans, and progresses
- Managing calls and discussions
- End-to-end exam day and non-exam day administrative activities management and team coordination
- Ensuring zero incidents on exam day related to admin services
- Help in recruitment, training, and talent development of team members
- Define and deploy control and monitoring mechanisms for admin teams within regions
- Training and development of admin teams within regions
- Ensure standardizing of processes at all exam venues
- Regional vendor management, support zonal head in finalizing contracts, vendor invoices
- Publish regular dashboards on key performance parameters to zonal admin head and senior management on need basis
- Central spoc for all facility-related matters at regional level
- Ensure SLA/SLC at exam venues
- Governance over VIDZ/LISP partners, regular meetings, and closure of audit points
- Contract management
- Help/support in shortlisting prospective partners/venues identified by city head based on defined parameters within regions
- Maintain and monitor legal compliances for all venues
- Prepare and deploy contingency/BCP
- Surprise checks at exam venues
- Handle crisis situations
- Coordinate and manage with manpower agencies
- Conduct audits of exam venues
- Any other duties assigned from time to time
Requirements:
Good communication skills (written/verbal)
Strong technical knowledge of electrical equipment
Experience in soft services facility management
Experience in facility operations and management
Must have managed a team
Experience in conflict management
Willing to work, learn, and perform under extreme pressure
Willing to travel
Good liaisoning with police and other local government departments
Aware of laws related to facility compliance and operations
Vendor management skills
Open to take complete ownership, responsibility, and accountability of assigned work
Good computer knowledge (Microsoft Excel, Word, PowerPoint, etc.)
Professional certifications, additional language knowledge, strong analytical, and logical understanding
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