High-Level Administrative Support Specialist

3 days ago


Vadodara, Gujarat, India NamanHR Full time
About the Role:
The Executive Assistant to the Managing Director plays a pivotal part in ensuring the efficient operation and coordination of the MD's activities. This involves managing schedules, communications, and various administrative tasks while acting as a liaison between the MD and internal/external stakeholders. Flexibility to work outside regular business hours when necessary.

Key Responsibilities:
- Administrative Support: Manage and maintain the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Handle confidential information with discretion and professionalism.

- Communication Management: Screen and prioritize emails, phone calls, and other communications.
- Draft and proofread communications on behalf of the MD.
- Coordinate communication between the MD and other executives, employees, and external parties.

- Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes.
- Attend meetings, take notes, and ensure follow-up on action items.
- Project Management: Assist in the planning and execution of special projects.
- Track progress and deadlines, ensuring timely completion of tasks.
- Travel Arrangements: Plan and coordinate domestic and international travel itineraries.
- Handle travel-related logistics, including transportation, accommodations, and expense reports.
- Event Planning: Assist in planning and organizing company events, meetings, and conferences.
- Manage event logistics and liaise with vendors and service providers.

Requirements:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- High level of discretion and confidentiality.

Compensation:
This role offers an attractive compensation package, estimated around ₹15,00,000 - ₹20,00,000 per annum, depending on experience.

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