Administrative Support Specialist

2 weeks ago


Kolkata, West Bengal, India Titan Jet Care Service Limited Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Titan Jet Care Service Limited. The successful candidate will provide administrative support to our managers and employees, ensuring the smooth day-to-day operation of our office.

Main Responsibilities
  • Provide administrative support to our managers and employees
  • Assist in daily office needs, including answering phone calls and organizing appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email correspondence, memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
Requirements
  • Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus


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