Office Operations Specialist

6 days ago

Aurangabad, Maharashtra, India beBeeFacilities Full time ₹ 2,00,00,000 - ₹ 2,50,00,000

Job Summary:

We are seeking a skilled Facilities and Office Manager to oversee daily operations, manage vendors, ensure compliance, and maintain a safe working environment.

Key Responsibilities:

  • Manage electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, fire safety, and other office utilities.
  • Ensure timely maintenance, quick resolution of breakdowns, and effective vendor service level agreements.
  • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management processes.
  • Monitor hygiene, consumables, and office cleanliness standards to maintain a healthy work environment.
  • Onboard new employees with desk setup, ID/access cards, and basic kits.
  • Manage exits, asset returns, access deactivation, and clearances in accordance with company policies.
  • Track attendance, late entries, and exceptions to ensure accurate records.
  • Maintain a reliable vendor bench, negotiate costs, track annual maintenance contracts, and monitor service quality.
  • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations efficiently.
  • Verify bills, reconcile petty cash, maintain records for leases, insurance, licenses, and safety certificates accurately.
  • Keep necessary documents, insurance, safety certificates, and first-aid kits up to date and audit-ready.
  • Prepare monthly management information system reports: spend vs budget, incidents, vendor scorecards, service level agreement compliance, and risks/fixes.
  • Track key performance indicators: utility uptime, hygiene audit scores, ticket closure times, and budget adherence.
  • Ensure late-shift office readiness and provide on-call support for urgent issues as needed.

Requirements:

  • Minimum 10 years of experience in facilities or office administration with stable tenure and clean references.
  • Hands-on experience with utilities, IT/office infrastructure, vendors, and housekeeping is essential.
  • Strong negotiation, documentation, and Excel/email skills are required.
  • Trustworthiness with keys, cash, and confidential information is a must.

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