Strategic Operations Coordinator

4 days ago

Pune, Maharashtra, India beBeeAdministrative Full time ₹ 1,20,00,000 - ₹ 1,60,00,000
Job Title: Executive Assistant Manager

Job Description:

The ideal candidate will lead special projects assigned by senior management and manage multiple time-constrained projects, balancing competing priorities and thriving in ambiguous environments with limited direction.

Key Responsibilities:

  • Work extensively in strategic planning, executive communication, and global operations, directly reporting to C-level executives.
  • Drive operational excellence and strategic execution in fast-paced, matrixed organizations.
  • Leverage analytics for business insights and drive cross-functional alignment of goals and execution to support sales and growth initiatives.
  • Support senior management in building relationships with internal and external stakeholders.
  • Assist in creating presentations and communication materials, including email, business documents, presentations, social media, and speeches.
  • Provide administrative support to coordinate and communicate with internal and external business partners for preparing and filing documents, updating contact lists, and providing business development support.
  • Manage daily calendars proactively and respond to emails and calls on behalf of senior management.
  • Provide detailed and accurate travel itineraries.
  • Ensure meeting resources are anticipated and provided for.
  • Confirm meeting agenda and meeting owner to ensure success.
  • Prepare monthly expense reports and reconcile monthly statements.
  • Manage budgets and provide timely reporting and analysis.
  • Oversee daily tag-ups in collaboration with senior leaders.
  • Draft content for review or review existing content for tone, clarity, and grammatical accuracy.
  • Leverage time and impact by managing relationships and projects outside of the organization, particularly related to boards, forums, and community engagement.
  • Coordinate with personal contacts and align personal commitments to ensure minimum confusion, overlap, and maximum output of time.
  • Run small local errands, if and as required.
  • Accompany senior management for official and follow up on any items that require collaboration with others to ensure timely completion of commitments.

Requirements:

  • Effective Communication
  • English Proficiency (Spoken)
  • English Proficiency (Written)
  • MS-Office
  • Parallel Thinking
  • Project Management
  • Time Management
  • Unquestioned commitment to confidentiality and integrity in personal and professional activities
  • Highly motivated with the ability to function well in a fast-paced environment with continued growth and development
  • Flexibility to respond to time-sensitive needs on nights and weekends
  • Excellent oral and written communications skills, able to interact with external partners, clients, and project a professional, capable image in action and appearance
  • Able to manage workloads and projects, many on a time-sensitive basis, as well as interacting with tight-knit teams of professionals

Searchable Title: Executive Assistant Manager

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