
Executive Administrative Assistant
4 days ago
**Job Opportunity: Executive Support Specialist**
We are seeking a highly skilled and organized professional to provide administrative support to our senior leaders.
**Key Responsibilities:**
- Managing incoming phone calls and directing them to the correct person or department.
- Scheduling appointments and maintaining calendars for staff personnel.
- Organizing and managing physical and electronic files in a secure manner.
- Assisting with financial transactions, including invoicing and spending monitoring.
- Handling correspondence and ensuring timely responses.
- Coordinating travel arrangements and accommodations.
- Supporting meeting and event planning, including agenda creation and minute taking.
- Maintaining a clean and organized office environment, including ordering supplies.
- Maintaining confidentiality of sensitive information.
**Requirements and Skills:**
- Minimum 5 years of experience working as a secretary or administrative assistant.
- Proficient in Microsoft Office Suite and other productivity tools.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Meticulous attention to detail and precision required.
- Ability to prioritize tasks and work effectively under pressure.
- Discretion and integrity when handling confidential material.
- Flexibility and adaptability to changing priorities and situations.
**Preferred Qualifications:**
- Bachelor's degree or equivalent qualification.
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