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Office Administrator Leader

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Kozhikode, Kerala, India beBeeManager Full time ₹ 90,00,000 - ₹ 1,20,00,000

Job Title: Facilities & Office Admin Manager

Key Responsibilities:
  • Maintain a seamless work environment by managing office utilities, including electricity, DG, UPS, water, AC, ventilation, internet, CCTV, printers, and fire safety.
  • Oversee preventive maintenance, quick breakdown resolution, and vendor SLA compliance to minimize downtime and optimize costs.
Facilities Management:
  • Ensure that all office facilities are well-maintained.
  • Maintain accurate records of maintenance schedules, vendor contracts, and compliance certificates.
Daily Operations:
  • Oversee housekeeping, pantry, stationery, front desk, security, and visitor management to maintain a clean, safe, and comfortable working environment.
  • Monitor and maintain high standards of hygiene, consumables, and office cleanliness.
Vendor Management:
  • Negotiate and manage vendor contracts to optimize costs and service quality.
  • Coordinate lease agreements, office fit-outs, repairs, and landlord escalations.
Compliance & Safety:
  • Ensure that all necessary NOCs, insurance, safety certificates, and first-aid kits are up to date and audit-ready.
Reporting:
  • Prepare monthly MIS reports, including spend vs budget, incidents, vendor scorecards, SLA compliance, and risks/fixes.
  • Track and analyze KPIs, such as utility uptime, hygiene audit scores, ticket closure times, and budget adherence.

We are seeking a highly experienced Facilities & Office Admin Manager to join our team. The ideal candidate will have a minimum of 10 years of experience in facilities/office administration, with a proven track record of maintaining stable tenure and clean references.

The successful candidate will possess strong negotiation, documentation, and Excel/email skills, as well as the ability to handle confidential information and maintain a high level of professionalism.

This is a key role within our organization, and we offer a competitive compensation package to attract the best talent in the industry.