Administrative Hub Coordinator

1 day ago


Nagpur, Maharashtra, India beBeeAdministrative Full time ₹ 50,00,000 - ₹ 1,00,00,000

Job Summary

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We are seeking a highly skilled Facilities Administrator to join our team. In this role, you will be responsible for managing hub administration activities and operations, ensuring seamless execution of day-to-day activities.

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Key Responsibilities:

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  • Manage HUB Admin activities/operation & Admin Team.
  • Define Scope and KRA's of Team members.
  • Communicate and co-ordinate with immediate management for day-to-day activities.
  • Direct reporting to Regional Admin Head on day-to-day activities, incident management etc.
  • Monitor and report key project activities, plans and progresses.
  • Manage calls and discussions.
  • End-to-end Exam day and non-exam day administrative activities management and Team coordination.
  • Ensure zero incidents on Exam day related to Admin Services.
  • Assist in Recruitment, Training and talent development of Team Members.
  • Define and deploy control and monitoring mechanism Admin Team within HUB.
  • Train and develop Admin Team within HUB.
  • Standardize processes at all Exam Venues within HUB.
  • Manage vendors, support Regional Head in finalizing contracts and vendor invoices.
  • Publish regular dashboards on Key Performance Parameters to Regional Admin Head and Senior Management on need basis.
  • Be the central point of contact for all facility-related matters within HUB.
  • Ensure SLA/SLC at Exam Venues.
  • Oversee ViDZ/LISP partners, hold regular meetings, and close audit points.
  • Deploy ad-hoc/contract manpower at Exam Venue.
  • Support in shortlisting prospective partners/venues identified based on defined parameters within region.
  • Maintain and monitor legal compliances for all Venues.
  • Prepare and deploy contingency/BCP.
  • Conduct surprise checks at exam venues.
  • Handle crisis situations.
  • Coordinate and manage with Manpower agencies on deployment and other staff-related issues & Compliances.
  • Conduct audits of Exam venues.


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