
Administrative Hub Coordinator
1 day ago
Job Summary
">We are seeking a highly skilled Facilities Administrator to join our team. In this role, you will be responsible for managing hub administration activities and operations, ensuring seamless execution of day-to-day activities.
">Key Responsibilities:
">- Manage HUB Admin activities/operation & Admin Team.
- Define Scope and KRA's of Team members.
- Communicate and co-ordinate with immediate management for day-to-day activities.
- Direct reporting to Regional Admin Head on day-to-day activities, incident management etc.
- Monitor and report key project activities, plans and progresses.
- Manage calls and discussions.
- End-to-end Exam day and non-exam day administrative activities management and Team coordination.
- Ensure zero incidents on Exam day related to Admin Services.
- Assist in Recruitment, Training and talent development of Team Members.
- Define and deploy control and monitoring mechanism Admin Team within HUB.
- Train and develop Admin Team within HUB.
- Standardize processes at all Exam Venues within HUB.
- Manage vendors, support Regional Head in finalizing contracts and vendor invoices.
- Publish regular dashboards on Key Performance Parameters to Regional Admin Head and Senior Management on need basis.
- Be the central point of contact for all facility-related matters within HUB.
- Ensure SLA/SLC at Exam Venues.
- Oversee ViDZ/LISP partners, hold regular meetings, and close audit points.
- Deploy ad-hoc/contract manpower at Exam Venue.
- Support in shortlisting prospective partners/venues identified based on defined parameters within region.
- Maintain and monitor legal compliances for all Venues.
- Prepare and deploy contingency/BCP.
- Conduct surprise checks at exam venues.
- Handle crisis situations.
- Coordinate and manage with Manpower agencies on deployment and other staff-related issues & Compliances.
- Conduct audits of Exam venues.
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