
Chief Administrative Support Specialist
2 weeks ago
Job Summary
As a high-level administrative professional, you will be responsible for managing all secretarial activities and providing seamless support to the reporting head. This includes scheduling meetings, updating software with required information, preparing task sheets daily, and providing timely updates on activity completion.
Key Responsibilities
- Manage the reporting head's calendar by scheduling meetings and updating software with required information.
- Prepare and update task sheets daily to ensure timely completion of tasks and provide updates to the reporting head as needed.
- Draft emails and obtain online approvals for POs, travel plans, and other senior team members' requirements.
- Meet and greet visitors, coordinate meetings, and complete scheduled tasks as per time allocated.
- Generate and share online meeting links via Zoom or other technology applications.
- Handle online banking, shopping, food, beverage, and dining related tasks through respective applications.
- Research and provide inputs on purchasing items such as technology, gadgets, gifts, and automobiles.
- Coordinate with internal teams for media meetings, ensure prerequisites are ready, and maintain databases of contacts and their details.
- Make online payments and support personal banking, investment, and residential property-related activities.
- Maintain filing and documentation of payment records, credit card statements, utility bills, and staff salaries.
- Track incoming and outgoing couriers, parcels, invoices, and follow up on pending tasks.
- Prepare itineraries and arrangements for domestic and international travel, visa, hotel bookings, and other requirements.
Must Have Skills
- Secretarial duties, technology, IT, and gadget usage
- Familiarity with mobile applications and online/web-based tools
Qualifications
- Bachelor's degree or equivalent experience
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint)
- Strong communication skills, written and verbal
- Ability to prioritize tasks, meet deadlines, and maintain confidentiality
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