Chief Administrative Officer

3 days ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 1,04,000 - ₹ 1,30,878
Executive Assistant Role

We are seeking a highly organized, proactive, and detail-oriented individual to provide top-level administrative support to our Chief Executive Officer. This role is instrumental in helping the CEO manage internal and external priorities, maintain efficiency, and maximize productivity in a fast-paced environment.

  • This role involves managing calendars, scheduling meetings, calls, and travel for the CEO.
  • It also entails preparing agendas, taking minutes, and following up on action items from executive meetings.
  • The ideal candidate will have strong communication skills, be discreet and professional, and have experience supporting C-level executives preferably in finance, investor relations, or corporate advisory sectors.

The successful candidate will possess exceptional organizational, time management, and multitasking skills, as well as strong written and verbal communication skills.

We are looking for someone who can take on a significant amount of burden away from the CEO, ensuring seamless end-to-end execution of tasks and projects.

The key responsibilities of this role include:

Administrative Support
  • Managing and optimizing the CEO's calendar
  • Preparing agendas and taking minutes from executive meetings
  • Coordinating complex domestic and international travel, accommodations, and itineraries
Communication & Stakeholder Coordination
  • Acting as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders
  • Drafting, editing, and proofreading executive communications, reports, and presentations
Travel and Logistics
  • Organizing complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting
Strategic & Project Support
  • Assisting with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning
  • Maintaining deadlines, KPIs, and strategic project timelines to ensure the CEO's priorities are met
Qualifications
  • Bachelor's degree in Business Administration, Communications, Finance, or related field
  • 5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services
  • Exceptional organizational, time management, and multitasking skills
  • Strong written and verbal communication skills
  • High level of professionalism and discretion
  • Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools

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