Senior Operations Coordinator

2 weeks ago

Delhi, Delhi, India Radlabs Technologies Private Limited Full time
Job Overview

We are seeking a highly skilled and detail-oriented Senior Operations Coordinator to provide exceptional administrative support to our Managing Director.

This role offers a unique opportunity to work closely with our leadership team and contribute significantly to the company's success.

Key Responsibilities
  • Administrative Support
    • Manage the MD's calendar, scheduling meetings, appointments, and travel arrangements.
    • Handle correspondence, prioritize communications, and prepare presentations, reports, and documents.
    • Organize and maintain confidential files and records.
  • Meeting Coordination
    • Plan and organize meetings, preparing agendas, materials, and minutes.
    • Ensure follow-up on action items and decisions from meetings.
    • Act as the primary point of contact between the MD and internal/external stakeholders.
  • Communication & Liaison
    • Act as a gatekeeper and intermediary between the MD and other departments or external contacts.
    • Screen and prioritize incoming communications, ensuring timely responses.
    • Represent the MD in a professional manner during interactions with clients, stakeholders, and team members.
  • Project Management
    • Assist the MD in tracking and monitoring ongoing projects.
    • Conduct research and provide insights to aid decision-making.
    • Coordinate cross-functional teams to ensure project deadlines are met.
  • Travel & Event Management
    • Arrange complex travel itineraries, accommodations, and logistics.
    • Plan and execute events, conferences, or company functions as required.
  • General Office Management
    • Oversee office supplies and equipment related to the MD's activities.
    • Handle expense reports, reimbursements, and budget tracking for the MD.
    • Assist in ad hoc administrative tasks to ensure the MD's efficiency.
Required Skills and Qualifications
  • Exceptional Organizational Skills
    • Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
  • Strong Communication
    • Excellent written and verbal communication skills.
  • Discretion and Confidentiality
    • Proven ability to handle sensitive information with utmost professionalism.
  • Attention to Detail
    • Meticulous in planning, reviewing documents, and organizing activities.
  • Tech-Savvy
    • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools.
  • Problem-Solving
    • Quick thinking and the ability to resolve challenges independently.
  • Interpersonal Skills
    • Ability to build relationships with internal and external stakeholders.
  • HR Knowledge
    • Familiarity with HR processes, policies, and employment laws.
Qualifications and Experience
  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).
  • Proven experience as an Executive Assistant, preferably supporting C-level executives.
  • Experience in project coordination or office management is a plus.
  • Knowledge of industry-specific practices and terminology (if applicable).
Work Environment
  • Office-based with occasional travel as required.
  • Flexibility to work extended hours when necessary.

Our company offers a competitive salary of $80,000 - $100,000 per annum, depending on experience, as well as opportunities for growth and development in a dynamic and supportive environment.

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