Executive Director of Facility Services

13 hours ago

Bengaluru, Karnataka, India beBeeFacility Full time ₹ 15,00,000 - ₹ 28,00,000
Job Description">

Facility Operations and Maintenance

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  • Assist in ensuring the proper functioning and maintenance of facility infrastructure, systems, and equipment.
  • Conduct regular inspections to identify maintenance needs and coordinate repairs and preventive maintenance.
  • Oversee service providers and contractors, ensuring compliance with quality standards and service level agreements.
  • Maintain accurate records of maintenance activities, equipment inventories, warranties, and service contracts.
">

Vendor Management

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  • Assist in managing vendor relationships by identifying, evaluating, and selecting vendors for facility-related services.
  • Coordinate and negotiate contracts and service agreements, ensuring compliance with performance standards.
  • Monitor vendor performance, conduct regular reviews, and take necessary actions to address any deficiencies.
  • Oversee vendor invoicing, approvals, and payment processes.
">

Budgeting and Financial Management

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  • Assist in preparing and managing the facility's budget, including forecasting expenses and tracking costs.
  • Monitor facility-related expenses, identify cost-saving opportunities, and recommend adjustments.
  • Review and approve invoices, ensuring accuracy and adherence to guidelines.
">

Space Planning and Utilization

">
  • Assist in optimizing space utilization within the facility by collaborating with internal stakeholders to understand their needs.
  • Coordinate moves, adds, and changes (MAC) requests, ensuring minimal disruption to ongoing operations.
  • Support space planning initiatives, including renovations, expansions, or reconfigurations, if needed.
">

Health, Safety, and Compliance

">
  • Assist in ensuring compliance with health, safety, and environmental regulations.
  • Support the implementation and maintenance of safety protocols, emergency procedures, and training programs.
  • Conduct regular inspections to identify potential hazards, recommend corrective actions, and maintain compliance records.
">

Project Coordination

">
  • Assist in coordinating facility-related projects, such as renovations, upgrades, installations, or equipment replacements.
  • Collaborate with internal teams, external stakeholders, and contractors to ensure successful project execution.
  • Support project planning, including timelines, budgets, and resource allocation.
  • Monitor project progress, communicate updates, and address any potential issues.
">

Stakeholder Management

">
  • Interact with internal stakeholders, such as employees, department heads, and executives, to understand their needs and address concerns.
  • Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
  • Communicate facility updates, changes, and relevant information to stakeholders.
"]}, {

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