Facilities Coordinator

4 days ago

Bengaluru, Karnataka, India beBeeFacilities Full time
Facilities Manager

You will oversee the administration of our facilities, ensuring seamless day-to-day operations and adherence to regulatory requirements.

  • Coordinate with various departments including Building Management Services, Security, Housekeeping, Catering and Cafeteria Management, Printing & Stationery, Executive Assistance and Pantry Services.
  • Develop and maintain relationships with building authorities and statutory bodies to resolve issues promptly.
  • Stay updated on relevant statutory compliances and ensure compliance in your area of responsibility.
  • Provide regular updates to your Associate Director/Director on administrative activities.
  • Demonstrate effective crisis management skills to handle situations such as fire drills, transport arrangements during heavy rains, medical emergencies etc.
  • Ensure compliance with ISO Audits 22701, 22301 & 45001 requirements.
  • Gain a thorough understanding of our internal processes including petty cash handling, bill processing, vendor management, inventory management, material movement, GST, invoicing, SAP, reporting to Finance, managing MIS, building maintenance, scrap disposal etc.
  • Familiarize yourself with departmental SPOCs such as Finance, IT, Talent, RRO and Admin for smooth synchronization of administrative work across the organization.
  • Maintain accurate records and track renewal of AMC contracts and other agreements.
  • Receive and discuss Talent and Service Line Partners' team requirements with your Director.
  • Lead and motivate staff reporting to you.

Qualifications

  • A postgraduate degree or MBA or Diploma in Business Administration or related courses.
  • Minimum 8-10 years of experience preferably in a similar industry.
  • Strong understanding of job description, excellent stakeholder management and negotiation skills.
  • Excellent command over English (spoken and written) and good command over local language.

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