Administrative Support Specialist

2 weeks ago

Kollam, Kerala, India beBeeAdministrativeSupport Full time ₹ 5,00,000 - ₹ 10,00,000
Job Overview

To ensure the successful execution of daily administrative tasks, we seek an individual to assist resident and visiting faculty members.

This role entails providing seamless support in various areas, including office set-up, logistics, travel arrangements, and more. The ideal candidate will possess excellent interpersonal and communication skills, with a strong ability to multitask and maintain attention to detail.

About the Role

As a key member of our team, you will be responsible for:

  • Handling daily administrative tasks to enable smooth functioning and provide an exceptional experience for faculty members.
  • Coordinating travel arrangements, accommodation, and other logistical requirements for visiting and resident faculty.
  • Assisting in course material preparation, class seating layout chart arrangement, and processing invoices related to course materials.
  • Maintaining stationery supplies and issuing mementos for guest speakers.
Key Responsibilities

The following responsibilities are expected to be performed on a regular basis:

  • 30%: Assist visiting and resident faculty in all administrative-related work, including classroom setup, office setup, visa application, and other logistics.
  • 30%: Support resident faculty, visiting faculty, and guest speakers with travel accommodations, F&B requirements, and other needs.
  • 15%: Ensure timely completion of final honorarium payment invoices for visiting faculty and settle tickets on BAZ.
  • 15%: Raise POs, process invoices for all course-related expenditures for both campuses.
  • 10%: Support departmental activities, including stationery procurement, BAZ, graduation, and placement.
Requirements

To excel in this role, you must possess the following qualifications and skills:

  • B.Tech/BCA degree.
  • Excellent interpersonal, secretarial, coordination, communication, negotiation, and listening skills.
  • Meticulous planning and organizing, time management, and multitasking abilities.
  • Desirable experience: 2-5 years.
Benefits

As a valued member of our team, you can expect:

  • A dynamic work environment with opportunities for growth and development.
  • A competitive compensation package and benefits.
  • The chance to work with a talented team of professionals.
Other Information

We offer a range of benefits to support your well-being and success, including:

  • A comprehensive health insurance plan.
  • A retirement savings program.
  • Access to training and development opportunities.

Join us in creating a positive and productive work environment that values collaboration, innovation, and excellence. Apply now to become a part of our team

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