Procurement Specialist

22 hours ago

Vijayawada, Andhra Pradesh, India beBeeProcurement Full time ₹ 9,00,000 - ₹ 12,00,000
Procurement Associate Role

Job Overview:

The Procurement Specialist plays a key role in managing the procurement lifecycle, including sourcing, purchasing, and invoicing. The successful candidate will be responsible for creating purchase orders, tracking expenses, and ensuring accurate invoicing using QuickBooks while maintaining financial records and reports.

Key Responsibilities:
  • Oversee the procurement process, including sourcing vendors, negotiating contracts, and making cost-effective purchasing decisions.
  • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
  • Maintain a detailed record of all procurement activities and manage the company's supplier database.
  • Collaborate with internal departments to forecast procurement needs and manage the approval process.
Invoicing and Financial Operations:
  • Utilize QuickBooks to create and manage client invoices, ensuring they are accurate and aligned with purchase orders and contracts.
  • Record, track, and reconcile invoices in QuickBooks, ensuring payments are processed in a timely manner.
  • Monitor the status of invoices and follow up with clients for overdue payments.
  • Handle billing discrepancies and resolve any invoicing issues efficiently.
Accounting and Financial Reporting:
  • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
  • Maintain accurate accounting records in QuickBooks, ensuring all financial transactions related to procurement and invoicing are accurately documented.
  • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
  • Assist in the preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.
Vendor and Client Communication:
  • Act as the point of contact for vendors, ensuring smooth procurement transactions and resolving any supplier issues.
  • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.
  • Coordinate with internal teams to ensure timely and accurate payment processing.

Required Skills and Qualifications:

  • Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Experience: 2+ years of experience in procurement, invoicing, or accounting, with a focus on working with US clients.
  • Technical Skills:
  • Proficiency in QuickBooks for invoicing and financial record-keeping.
  • Strong knowledge of accounting principles and financial reporting.
  • Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP).
  • Accounting Knowledge: Experience with financial transaction recording, account reconciliation, and expense tracking in a corporate environment.
  • Attention to Detail: Ability to maintain accurate financial records and resolve discrepancies.
  • Communication Skills: Strong written and verbal communication skills to liaise with vendors, clients, and internal stakeholders.

Preferred Qualifications:

  • Experience in US-based accounting practices and familiarity with US tax regulations.
  • Prior experience with QuickBooks Online or similar accounting software (e.g., Xero, FreshBooks).
  • Ability to prepare and analyze financial statements, budgets, and reports.
  • Familiarity with procurement management tools and software.

  • Procurement Specialist

    3 days ago

    Vijayawada, Andhra Pradesh, India beBeeProcurement Full time ₹ 55,00,000 - ₹ 85,00,000

    Job Title: Procurement SpecialistRole OverviewThe Procurement Specialist will play a key role in managing the procurement lifecycle, including sourcing, purchasing, and invoicing. This specialist will be responsible for creating purchase orders, tracking expenses, and ensuring accurate invoicing using QuickBooks while maintaining financial records and...

  • Procurement Specialist for Client Financial Operations

    5 days ago

    Vijayawada, Andhra Pradesh, India beBeeProcurement Full time US$ 72,000 - US$ 96,000

    Job Title: Procurement Specialist for Client Financial OperationsExperience: 2+ yearsRole Overview:The procurement specialist will play a key role in managing the financial operations lifecycle, including sourcing, purchasing, and invoicing, with a specific focus on ensuring smooth financial transactions. You will be responsible for creating purchase orders,...

  • Procurement System Integration Specialist

    3 days ago

    Vijayawada, Andhra Pradesh, India beBeeIntegration Full time ₹ 75,00,000 - ₹ 1,00,00,000

    Job Overview We are seeking an experienced Integration Specialist with a strong background in procurement system development. The ideal candidate should have expertise in designing and implementing robust integration solutions, data migration, and configuration for seamless process alignment and system interoperability. Main Responsibilities Integration...

  • Fabrication Specialist

    1 day ago

    Vijayawada, Andhra Pradesh, India beBeeDetailer Full time ₹ 10,00,000 - ₹ 15,00,000

    Steel Detailer & Procurement SpecialistWe are seeking a skilled Steel Detailer & Procurement Specialist to support our operations.This role will focus on detailing and reviewing drawings, preparing bills of materials, and managing procurement needs for our projects.The ideal candidate will have strong software skills, particularly in Tekla Structures or...

  • Operational Efficiency Specialist

    1 day ago

    Vijayawada, Andhra Pradesh, India beBeeProcessManagement Full time ₹ 9,87,654 - ₹ 12,34,567

    Job Title: Operational Efficiency SpecialistWe are seeking a highly skilled professional to take on the role of Operational Efficiency Specialist. This key position involves overseeing and optimizing business processes to enhance overall performance.Key Responsibilities:Develop and maintain process documentation to ensure seamless workflow and compliance...

  • Dairy Processing Expert

    4 hours ago

    Vijayawada, Andhra Pradesh, India beBeeOperations Full time ₹ 20,00,000 - ₹ 25,00,000

    About the RoleWe are establishing a new dairy processing center in Hyderabad and seeking an experienced Dairy Operations Specialist to lead the setup, commissioning, and smooth operation of our plant. The ideal candidate will bring deep expertise in dairy industry operations, plant establishment, regulatory compliance, and day-to-day management of milk...

  • Software Acquisition Specialist

    2 days ago

    Vijayawada, Andhra Pradesh, India beBeeProcurement Full time ₹ 9,00,000 - ₹ 12,00,000

    Job OverviewWe seek an experienced IT procurement professional to help customers save on software spend and streamline their renewal and buying process.Key Responsibilities:Negotiate savings for all software products, SaaS, Cloud, and Digital products.Leverage our platform to understand and fulfill customers' Software and SaaS requirements.Assist customers...

  • Project Expenditure Manager

    4 hours ago

    Vijayawada, Andhra Pradesh, India beBeeCosting Full time ₹ 7,50,000 - ₹ 12,50,000

    Job Opportunity:">We are seeking a skilled Costing Specialist to oversee project expenditure for complex and large-scale projects.">Key Responsibilities:Interpret architectural drawings, prepare detailed cost estimates using Revit/AutoCAD software, and ensure accurate project forecasting.Engage with vendors, conduct thorough cost analyses, and manage...

  • SAP Vistex Pricing Analyst

    1 hour ago

    Vijayawada, Andhra Pradesh, India beBeeExpert Full time ₹ 1,20,00,000 - ₹ 2,00,00,000

    SAP Vistex Job DescriptionAbout Us:Our mission is to empower clients with innovative solutions and collaborative approaches, driving business transformation and unlocking new growth opportunities.Job Title: SAP Vistex Rebat SpecialistKey Responsibilities:Implementation & Configuration: Design and configure Vistex modules for complex pricing, rebates,...

  • Dynamic Systems Engineer

    3 hours ago

    Vijayawada, Andhra Pradesh, India beBeeOperational Full time ₹ 9,00,000 - ₹ 12,00,000

    System Operations SpecialistWe're seeking a skilled professional to maintain and optimize our systems. This role is perfect for someone who enjoys solving practical problems, taking initiative, and keeping things running smoothly.Key Responsibilities:Systems Monitoring & SupportMonitor uptime, system health, and performance across development and production...