Administrative Support Specialist
2 weeks ago
This is a key position within the organization, reporting directly to the senior leadership team. The administration executive will be responsible for ensuring seamless day-to-day operations and providing administrative support across various departments.
">- Key Responsibilities
The ideal candidate will have:
- Manage office supplies, printing stocks, and place orders after negotiations.
- Arrange travel and accommodations, booking and/or coordinating travel tickets – train, flights, and hotels as per the needs of the team and searching for suitable and safe hotel and travel options for the team in remote areas.
- Coordinate and find vendors (food, vehicle, projector etc.) in different parts of the country to support program needs.
- Negotiate the best rates for the organization, ensuring quality services.
- Organize a filing system for important and confidential company documents.
- Be available to answer queries by employees on travel updates.
- Need to be available for last-minute bookings – at times on weekends.
- Book meeting rooms as required.
- Distribute and store correspondence (e.g. letters, emails, and packages).
- Supervise, monitor, and guide junior staff.
- Support other teams for day-to-day requirements.
- Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnics, annual days, outstation conferences etc.
- Any other office and admin related work given from time to time.
- Bachelor's degree with 5 to 6 years of relevant field preferred.
- Proven experience as an Administrative Executive, travel desk, or similar role.
- Proficient in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent organizational and multitasking abilities.
- Negotiation skills.
- A keen eye for detail.
- Strong communication skills, both written and verbal.
- Integrity and professionalism.
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