Payroll Professional
2 days ago
Precise Payroll Solutions
Ever wanted to ensure every paycheck is accurate and delivered on time? As a Payroll Specialist, you will be the backbone of precision, trust, and timely compensation.
Key Responsibilities:- Timesheet Verification: Review and verify timesheets submitted weekly, fortnightly, or monthly, ensuring accuracy and compliance with internal policies and client-specific requirements.
- Mailbox Management: Manage the payroll department's mailbox, ensuring timely responses to queries, organizing incoming timesheets and documents, and maintaining a clean communication flow.
- Data Quality Assurance: Double-check all data entries for inconsistencies or errors, and ensure that all payroll data is accurate before processing.
- Error-Free Processing: Maintain flawless records by accurately saving timesheets and updating Excel trackers, cross-verifying data, and ensuring that all files are organized and up-to-date.
- Special Instructions: Identify and communicate any special payroll instructions, such as adjustments, bonuses, or deductions, to the payroll team to ensure they are applied correctly during processing.
- Invoice Support: Assist in preparing supporting documentation for client invoices, ensuring that all necessary timesheet and payroll data is available and correctly formatted for billing purposes.
- Record Maintenance: Update and maintain payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.
- Confidentiality: Handle sensitive employee information with integrity and discretion, ensuring compliance with data privacy standards.
- Team Collaboration: Work closely with other team members to meet deadlines and support shared goals, contributing to smooth payroll operations and a positive team environment.
- Policy Adherence: Follow all internal policies and procedures related to payroll processing, and suggest improvements that enhance efficiency and accuracy.
- Report Assistance: Support the Payroll Supervisor by preparing and updating various reports, such as payroll summaries, error logs, and compliance checklists, contributing to informed decision-making.
- Experience: 1-2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.
- Analytical Skills: Analyze data, identify inconsistencies, and resolve issues efficiently, demonstrating strong problem-solving skills.
- Attention to Detail: Be meticulous in reviewing data, spotting errors, and ensuring that all records are accurate and compliant with regulations.
- Communication: Demonstrate strong verbal and written communication skills, interacting with team members, responding to queries, and documenting processes clearly and professionally.
- Tech Expertise: Proficiency in Microsoft Excel, including functions like VLOOKUP, pivot tables, and data validation, is essential. Familiarity with payroll software or ERP systems is a strong advantage.
- Teamwork: Be comfortable working in a collaborative environment, supporting colleagues, and contributing to a positive and productive team culture.
- Confidentiality: Demonstrate integrity and discretion when handling sensitive payroll and employee information, ensuring compliance with data privacy standards.
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