Senior Meeting Coordinator

13 hours ago

Thrissur, Kerala, India beBeeMeeting Full time ₹ 8,00,000 - ₹ 13,00,000

Job Title: Meeting Coordinator

Location: Remote with US Time Zone Overlap

Industry: Digital Marketing Solutions

Experience Required: 5+ years in global meeting setting, with 2+ years in a team management role

Target Market: North America Clients

About the Role:

We are seeking a skilled Meeting Coordinator to lead our global team of appointment setters and drive high-quality meeting pipelines for our sales team.

Key Responsibilities:

  • Manage a team of meeting setters focused on scheduling qualified meetings with US-based prospects.
  • Develop strategies for cold calling, lead qualification, and meeting setting to improve conversion and appointment rates.
  • Monitor team KPIs (calls made, meetings booked, show-up rate, etc.) and ensure performance targets are met or exceeded.
  • Collaborate closely with the Sales and Marketing teams to align outreach efforts and optimize campaign success.
  • Train, coach, and mentor appointment setters, ensuring consistent messaging, quality conversations, and high team morale.
  • Utilize CRM systems (HubSpot, Salesforce, etc.) to track lead activities and maintain clean data records.
  • Continuously refine scripts, outreach strategies, and objection handling methods tailored to the US market.
  • Prepare and present weekly performance reports and improvement plans to senior management.

Required Skills & Experience:

  • 5+ years of experience in global meeting setting, with a strong focus on cold calling for US-based clients.
  • 2+ years in a team leadership or management role in an appointment setting function.
  • Proven track record in digital marketing solutions sales outreach.
  • Strong command of English with exceptional communication, negotiation, and persuasive skills.
  • Hands-on experience using CRM, dialers, and lead tracking tools.
  • Analytical mindset with the ability to optimize team performance and lead quality.
  • Ability to work in US time zones or provide significant overlap for team and client coordination.

Target Industries:

HVAC, General Contracting, Cleaning Services, Pool Cleaning, Roofing, Kitchen Remodeling, Gutter Cleaning, Home Care, Senior Care, Car Detailing

Preferred Qualifications:

  • Experience working in a fast-paced startup or digital marketing agency environment.
  • Knowledge of AI-driven marketing or MarTech solutions is a plus.
  • Background in sales enablement or SDR program development is advantageous.

What We Offer:

  • Competitive compensation and performance incentives
  • Flexible remote work environment
  • A dynamic, growth-oriented culture
  • Opportunity to make a real impact in a rapidly scaling company

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