Senior Office Coordinator

24 hours ago

Thrissur, Kerala, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 15,00,000
Job Title: Administrative Manager

We are seeking an experienced and skilled professional to fill the position of Administrative Manager.

This role will require you to supervise daily support operations, plan efficient administrative procedures, and ensure all support activities are carried out effectively.

  • Main Responsibilities:
  • Develop and implement effective administrative systems and processes.
  • Assess staff performance, provide coaching, and guidance to maximize efficiency.
  • Monitor office supplies, purchasing, and costs to assist in budget preparation.
  • Oversee facilities services, maintenance activities, and tradespersons.
  • Organize and supervise other office activities, including recycling, renovations, and event planning.
  • Maintain a clean and secure work environment.
  • Ensure operations adhere to policies and regulations.
  • Stay up-to-date with organizational changes and business developments.
  • Facilitate smooth information flow within the company.
  • Negotiate with vendors and travel agents for best deals.
  • Manage employee calendars and travel itineraries.
  • Select, coordinate, and manage vendors.
  • Purchase and maintain housekeeping supplies and inventory.
  • Maintain office assets and oversee Annual Maintenance Contracts (AMCs).
  • Maintain good relations with government bodies and police officials.
  • Track expenses and submit MIS reports to senior authorities.
  • Evaluate and maintain fire safety measures.
Qualifications and Skills:
  • Able to work independently with minimal supervision.
  • Excellent documentation skills using MS Word, PowerPoint, Excel, etc.
  • Strong interpersonal skills and ability to communicate effectively with clients, colleagues, and management.
  • Good time management skills, including prioritizing, scheduling, and adapting as necessary.
  • Excellent oral and written communication skills.
  • Strong team player with knowledge of admin support services.
  • Proficient in mailing communication and basic drafting skills.
  • Proactive and reliable individual who can perform well in challenging situations.

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