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Chief Administrative Support Specialist
2 weeks ago
As a highly skilled and versatile professional, you will play a key role in fostering a culture that aligns with the organization's values and brand identity.
This position serves as a role model in terms of energy, optimism, attitude, and a results-driven approach. Your primary responsibilities will include supporting a wide range of team projects and activities, including project coordination, desk research, presentation and communication support, and handling day-to-day operational tasks.
You will contribute to employee experience and culture by organizing team socials, coordinating company gifts for team members, and ensuring the seamless execution of studio-wide events. Additionally, this role involves undertaking ad-hoc duties as requested by the Management Team, Head of Department, or relevant Executive, Director, or Manager, ensuring the smooth running of the team and its initiatives.
Responsibilities:
- Acting as the first point of contact, interacting with senior management both internally and externally, maintaining close relationships with clients.
- Collating and producing documents for various forums, including team and management meetings, reports, and presentations.
- Managing the smooth and efficient running of busy diaries across several different time zones, ensuring timely preparation for meetings and calls.
- Managing emails/correspondence and administration, including some personal administration.
- Planning extensive international travel, inclusive of coordination of visas and letters of invitation.
Requirements:
- Maintain diplomacy and discretion at all times, along with perseverance, patience, and a sense of humor, resilience, and tenacity.
- Effective communication skills, both written and verbal.
- Interest in the business, evidenced by reading incoming material and remaining informed about current issues, contributing to team-wide conversations.
- Advanced IT literacy, with demonstrable ability to navigate and use Outlook, Excel, PowerPoint, and Word.
- Superior experience planning complex travel itineraries.
