Dedicated Support Associate

4 weeks ago

Mumbai, Maharashtra, India PING Network Full time

We are seeking a highly organized and proactive Dedicated Support Associate to provide comprehensive support to the Founder of PING Network.

The ideal candidate will provide top-level assistance for high-level executives, ensuring seamless execution of tasks and efficient use of time.

Key Responsibilities:

  • Scheduling Management:
  • Manage and maintain the executive's complex calendar, scheduling internal and external meetings, appointments, and travel.
  • Proactively identify and resolve scheduling conflicts to minimize disruptions.

Effective Communication:

  • Screen and prioritize incoming phone calls, emails, and correspondence in a timely manner.
  • Draft and send emails, letters, and other communications on behalf of the executive, maintaining a professional tone and style.
  • Respond to inquiries and requests in a prompt and courteous manner.

Travel Coordination (40%):

  • Coordinate all aspects of executive travel, including booking flights, hotels, transportation, and managing itineraries.
  • Arrange for visas and other travel documents as necessary.
  • Administrative Support:
  • Maintain and organize files and records, both physical and electronic, to ensure easy access and retrieval.
  • Prepare presentations, reports, and other documents as required, adhering to established formatting guidelines.
  • Assist with personal errands and tasks as needed, demonstrating flexibility and adaptability.
  • Confidentiality and Discretion:
  • Maintain the highest level of confidentiality and discretion in handling sensitive information, upholding the trust placed in the role.
  • Exercise sound judgment and diplomacy in all interactions, ensuring respectful and professional communication.

Qualifications and Requirements:

  • Bachelor's degree from an accredited institution.
  • 4+ years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
  • Proven ability to manage complex calendars and prioritize competing demands, ensuring efficient use of time.
  • Excellent written and verbal communication skills, with the ability to adapt to different communication styles.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with expertise in calendar management and email organization.
  • Ability to maintain confidentiality and discretion, upholding the trust placed in the role.
  • Strong attention to detail and accuracy, with a keen eye for organizational efficiency.

We offer a competitive salary of $80,000 - $110,000 per year, commensurate with experience. If you are a highly motivated and organized individual looking to join a dynamic team, please submit your application.

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