
Administrative Support Professional
5 days ago
Administrative Operations Specialist
Job Description:We seek a diligent and proactive Administrative Operations Specialist to manage day-to-day office operations and maintain an efficient administrative environment. This role requires strong organizational skills, vendor management, and the ability to support employees and leadership in maintaining efficiency across the workplace.
The successful candidate will oversee office infrastructure, coordinate operational workflows, manage vendor relationships, and facilitate onboarding logistics.
Key responsibilities include:
- Office Infrastructure Management: Ensure the maintenance of an efficient and employee-friendly work environment by managing office supplies, housekeeping, security, systems maintenance, and equipment upkeep.
- Operations Support: Coordinate operational workflows across departments for smooth execution, assist in process documentation and compliance tracking, and support HR and Finance teams in operational requirements when needed.
- Vendor & Procurement Management: Manage relationships with vendors and service providers, handle procurement of supplies and services within budget, negotiate contracts, and ensure timely payments/documentation.
- Employee Support & Logistics: Facilitate onboarding logistics, support employee travel, event logistics, and meeting arrangements, and act as the point of contact for employee administrative queries.
- Strong organizational and multitasking ability.
- Excellent communication and vendor management skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Problem-solving mindset with attention to detail.
- Ability to handle confidential matters with discretion.
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