Senior Administrative Director

5 days ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 20,00,000 - ₹ 25,00,000
Executive Director of Operations

The successful Executive Director of Operations plays a pivotal role in ensuring seamless day-to-day operations of the administrative team, guaranteeing efficient task completion and smooth office functioning.

  1. Operational Leadership
  • Directly oversee daily operations to ensure timely completion of tasks and projects.
  • Provide expert support to senior management, including scheduling, meeting organization, and document preparation.
  • Act as the primary point of contact for all office-related inquiries and issues.
  • Manage office supplies inventory and maintain equipment functionality.
  • Coordinate office-wide events, meetings, and conferences.
Team Management and Development
  • Supervise and guide administrative staff to achieve accurate and efficient task completion.
  • Offer training and mentorship to new employees to enhance their skills and knowledge.
  • Develop and implement workflows to optimize team performance and productivity.
  • Conduct regular performance reviews and assist with career growth planning.
Facilities and Maintenance
  • Oversee office facilities maintenance and upkeep to ensure a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs, and supplies.
  • Coordinate office moves, seating arrangements, and space planning.
Documentation and Reporting
  • Maintain accurate records of office activities, expenditures, and relevant documentation.
  • Assist in preparing reports, presentations, and materials for senior leadership.
  • Ensure compliance with company policies and regulations.
Process Improvement and Innovation
  • Identify areas for process improvement and implement solutions to increase efficiency and effectiveness.
  • Collaborate with senior management to streamline administrative procedures and develop innovative solutions.
Confidentiality and Compliance
  • Handle sensitive information with discretion and confidentiality.
  • Ensure compliance with company policies and legal requirements.
Special Projects and Initiatives
  • Lead or participate in special projects as required by management.
  • Assist in developing and implementing new administrative systems or technologies.

Requirements

  • Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite and office management software.

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