Sales Logistics Coordinator

4 days ago

Bellary, Karnataka, India beBeeTransportation Full time ₹ 6,00,000 - ₹ 10,00,000
Key Responsibilities

The primary objective of the role is to manage and oversee daily vehicle movement, dispatch operations, pipeline invoicing, and logistics coordination.

  • Issue Delivery Orders (DO) and Delivery Instructions (DI) to drivers based on customer requirements.
  • Ensure all checks are completed before allowing vehicle entry.
  • Supervise loading process, ensuring compliance with Road Transport Office (RTO) loading capacity and generating dispatch documents (GST invoices, e-way bills).
  • Handover necessary dispatch documents (invoice, dispatch documents) to the driver.

Additionally, the role involves:

  • Pipeline Invoicing
    • Receive pipeline reports from the process team and raise invoices based on these reports.
    • Coordinate with the process team to resolve queries related to pipeline reports.
    • Send pipeline invoices to customers regularly and address any invoice-related issues.
  • Cross-Departmental Coordination
    • Collaborate with marketing to resolve material allocation, customer contract, pricing, credit limit, and priority dispatch queries.
    • Communicate with customers, transporters, and drivers to resolve issues related to DO, LR, contracts, credit limits, safety, and vehicle/driver documents.
    • Coordinate with in-plant department to ensure stock availability for invoicing and prioritize loading based on marketing needs.
  • Document Management & Reporting
    • Generate and maintain dispatch documents, including GST invoices, e-way bills, delivery challans, and commercial/export invoices.
    • Maintain periodic reports (export statements, chlorine & hydrogen licenses, MEIS claims, ORM presentations) and ensure record-keeping compliance.
    • Tally dispatches and stock records with transaction registers and update stock in SAP.
  • Compliance & Audit
    • Handle documentation and correspondence with GST departments and other regulatory bodies.
    • Participate in internal audits, ISO, and safety compliance training, and manage digital signature certificates for invoicing officers.
    • Ensure compliance with safety regulations during vehicle gate-ins, including tanker inspections and safety audits.
  • Logistics & Incident Reporting
    • Conduct incident investigations and report to relevant stakeholders.
    • Provide data for system integrations and participate in daily meetings for updates on logistics.
    • Track and trace outbound vehicles, communicate deviations, and ensure safe transportation practices by conducting driver awareness training.
    • Schedule export container pickups, coordinate with transporters, and follow up with Custom House Agents (CHA) for export documentation.
    Required Skills & Qualifications
    • Bachelor's degree in a relevant field or equivalent experience.
    • Minimum 5 to 10 years of experience in sales/logistic coordination.
    • Strong knowledge of logistics operations, export documentation, and inventory management systems.
    • Familiarity with GST laws and software.
    • Excellent organizational, communication, and coordination skills.
    • Ability to handle high volumes of daily transactions.
    Competencies
    • Able to work under pressure and manage multiple tasks.
    • Excellent analytical and problem-solving skills.
    • Proactive and results-driven approach.
    What We Offer
    • Opportunities for professional growth and development.
    • A dynamic and supportive work environment.
    • Competitive salary and benefits package.
    About Us

We are a leading organization in the industry, committed to providing excellent service and solutions to our clients.

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