Highly Organized Executive Administrator

1 week ago


Alwar, Rajasthan, India beBeeAdministrative Full time ₹ 36,000 - ₹ 1,60,000

Executive Secretary Role

Arpan is looking for an experienced Executive Secretary to join their team. The successful candidate will be responsible for managing office supplies, arranging travel and accommodations, coordinating vendors, negotiating rates, organizing filing systems, and providing administrative support.

Key Responsibilities:

  • Manage office supplies, printing stocks, and place orders after negotiations
  • Arrange travel and accommodations for the team, ensuring suitable and safe options
  • Coordinate vendors (food, vehicle, projector) in different parts of the country to support program needs
  • Negotiate the best rates for the organization, ensuring quality services
  • Organize a filing system for important and confidential company documents
  • Provide administrative support to employees, including answering queries on travel updates
  • Book meeting rooms and distribute correspondence as required
  • Supervise, monitor, and guide junior staff
  • Support other teams with day-to-day requirements
  • Ensure venue/hall bookings for quarterly/annual reviews and events

Requirements:

  • Bachelor's degree with 5-6 years of relevant experience preferred
  • Proven experience as an Administrative Executive, travel desk, or similar role
  • Proficient in MS Office (MS Excel and MS PowerPoint)
  • Excellent organizational and multitasking abilities
  • Negotiation skills and a keen eye for detail
  • Strong communication skills, both written and verbal
  • Integrity and professionalism

About the Role:

As an Executive Secretary, you will play a vital role in supporting the team by managing administrative tasks, coordinating travel arrangements, and maintaining accurate records. Your strong organizational and communication skills will enable you to work effectively with colleagues and stakeholders.



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