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Senior Office Coordinator

2 months ago

Hyderabad, Telangana, India Imerys Full time
Job Overview

We are seeking an experienced Senior Office Coordinator to join our team at Imerys.

About the Role

This is a full-time, permanent position that offers a competitive salary and benefits package.

Responsibilities:
  • Safety and Compliance:
    • Evaluate and mitigate potential hazards in the workplace ensuring compliance with safety regulations.
    • Coordinate regular safety meetings to address concerns and provide guidance on best practices.
    • Maintain a clean, organized, and safe office environment.
  • Office Management and Efficiency:
    • Oversee administrative tasks with precision and efficiency, including clearing payments for subscriptions, managing maintenance contracts, and dispatching shipments.
  • IT and Telecom Support:
    • Guarantee seamless operations for all communication equipment and services.
    • Collaborate with respective departments and service providers to resolve technical issues.
  • Sales Support:
    • Provide logistical assistance to sales teams when needed.
    • C coordinate customer events in collaboration with site teams, communications, and concerned managers.
  • Communications:
    • Represent Imerys as the primary point of contact for external communications and sales activities.
    • Negotiate contracts with vendors, venues, and service providers for exhibitions and events within budget.
    • Organize internal events, meetings, and conferences for customer days and Imerys internal meetings.
    • Develop and manage promotional materials according to Imerys guidelines.
    • Assist business partners with local marketing tools such as the Secar Gazette and web-based events.
    • Conduct post-event debriefings to share assessments.
  • Travel Management:
    • Arrange flights, trains, visas, hotels, cars, forex, and SIM cards for team members and inbound visitors.
Requirements:
  • Bachelor's degree in Business Administration or related field.
  • 8-10 years' experience in office management.
  • Proficiency in Google Suite (Google Docs, Google Slides, Google Sheets).
  • Excellent planning, organizational, and time management skills.
  • Superior verbal and written communication skills.
  • Strong command of the English language.
  • Good multitasking abilities.
  • Event management experience is a plus.
  • Ability to supervise people.
Leadership Competencies:
  • Cares for Self and Others: Empower people to perform their best while fostering a safe and inclusive work environment.
  • Collaborates for Success: Work across boundaries to achieve shared goals.
  • Commits to Customers: Understand customer needs and take action to meet them.
  • Drives Results: Deliver sustainable results and strive for excellence.
  • Shapes the Future: Think in long-term scenarios, anticipate challenges, and prioritize sustainability.

Salary: Approximately $70,000 - $90,000 per annum based on location and experience.