Senior Executive Support Specialist

22 hours ago

Bengaluru, Karnataka, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Title: Executive Assistant

Job Summary:

The executive assistant plays a pivotal role in supporting senior executives. This highly organized professional is responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements and submitting expenses.

Overall Responsibilities

  • Executive Administrative Duties: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, coordinating travel arrangements and submitting expenses
  • Communication: Serve as the primary point of contact between senior executives and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality.
  • Event Planning: Plan, coordinate and manage corporate events, conferences and board meetings. Offsite and team-building activities. Handle logistics, corporate gifting, incentive trips to ensure successful execution. Coordinate with global teams for Global Leadership visits. Monitor and evaluate event performance, providing post-event reports and recommendations for improvement.
  • Research and Analysis: Conduct research and provide insights on various topics as requested by senior executives. Compile data and create reports to support decision-making.
  • Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings. Ensure senior executives are well-prepared for all engagements.
  • Project Management: Assist in the planning and execution of special projects and initiatives. Track progress and ensure deadlines are met.
  • Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.
  • Travel: Open to travel in short notice for business purposes.

Qualifications, Education, Knowledge, Experience:

  • Bachelor's degree in business administration, communications, hospitality management or hotel management or a related field preferred.
  • Minimum of 6+ years of experience as an executive assistant or in a similar role supporting senior executives.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proven experience in planning and managing regional events.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of professionalism and discretion.
  • Strong problem-solving skills and attention to detail.

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