Senior Support Specialist

4 days ago

Bengaluru, Karnataka, India beBeeAdministrative Full time
Job Summary

The Executive Administrative Assistant plays a pivotal role in providing high-level support to senior executives. This position requires exceptional organizational skills and the ability to manage diverse responsibilities efficiently.

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Key Responsibilities:

  • Calendar Management: Organize and manage complex scheduling, optimizing executive time and planning meetings effectively.
  • Travel Coordination: Arrange travel plans and prepare detailed expense reports.
  • Event Coordination: Play a critical role in organizing and sometimes leading departmental and quarterly events, as well as recognition programs.
  • Communication: Exercise diplomacy, tact, and sound judgment when interacting with employees at all levels, administrative staff, and external partners.
  • Office Management: Understand office management procedures and departmental/legal policies, working closely with senior and executive administrative staff as a productive team member.
  • Confidentiality: Maintain a high degree of professionalism and confidentiality in all interactions and tasks.

Desired Skills and Qualifications:

  • Excellent interpersonal skills with a demonstrated ability to maintain confidentiality.
  • Effective organizational skills to enhance administrative processes.
  • Proven ability to build strong relationships within and outside the department to support the organization effectively.
  • Positive attitude with experience in problem-solving, decision-making, initiative, and independent follow-up.
  • Strong verbal and written communication skills with a customer service orientation.
  • Comfortable interacting professionally with all levels of executives, both internally and externally.
  • Recognize potential issues in advance and proactively mitigate them creatively.
  • Manage multiple priorities, re-prioritize as necessary, and work comfortably in a fast-paced, dynamic environment.
  • Self-starter who can work with minimal supervision and direction, comfortable with ambiguity.
  • Discretionary skills to manage sensitive and confidential information discreetly.

Requirements:

  • Bachelor's Degree with 10+ years of equivalent experience working as an Executive Administrative Assistant.
  • 5+ years of experience in organization/project management skills.
  • 5+ years of experience in standard business software such as MS Office including Outlook, Word, Excel, and PowerPoint.

About Xeon and Networking Engineering (XNE):

XNE focuses on the development and integration of XEON and Networking SOC's and critical IP's sustain Intel's Xeon and 5G networking roadmap.

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