Financial Invoice Specialist

3 days ago

Jaipur, Rajasthan, India beBeeInvoicing Full time ₹ 30,00,000 - ₹ 50,00,000
Job Title: Invoicing Professional

We are seeking a skilled and detail-oriented Invoicing Professional to join our team.

  • Key Responsibilities:
  • Invoice Preparation: Prepare and issue invoices to customers within agreed-upon timelines.
  • Timely Delivery: Ensure accurate and timely delivery of invoices to meet business needs.
  • Customer Portal Entry: Enter invoices into customer invoicing websites, ensuring seamless communication and processing.
  • Electronic Submission: Submit invoices electronically, adhering to industry standards and regulations.
  • Customer Specific Requirements: Develop in-depth knowledge of each customer's invoicing requirements and preferences.
  • Invoice Accuracy Check: Conduct thorough checks on invoices before submission to guarantee accuracy and compliance.
  • Supporting Documentation: Maintain all necessary supporting documents and backups for invoices, ensuring easy access and retrieval.
  • System Update: Timely update invoice submission status in our Navision system, ensuring real-time visibility and tracking.
  • Record Maintenance: Keep accurate and up-to-date records of invoice submissions, customer interactions, and process improvements.
  • Team Collaboration: Collaborate closely with the payroll and invoicing team to streamline the invoice submission process and enhance overall efficiency.
  • Account Statements: Generate and send account statements to customers, providing transparent and clear financial information.
  • Reconciliation: Reconcile self-billed cases with customer-approved timesheets, identifying and resolving any discrepancies or issues.
  • Rejections & Adjustments: Handle invoice rejections and credit/rebill requests efficiently, minimizing delays and maximizing customer satisfaction.
  • Process Documentations: Maintain standard operating procedures (SOPs) for the entire invoicing process, ensuring consistency and best practices across teams.
  • Platform Improvement: Contribute to continuous platform improvement initiatives, enhancing the invoicing experience and streamlining processes.
  • Credit Control Support: Provide support to credit control in invoicing and collection activities, driving efficient payment recovery and reducing bad debt.

About This Role

This is an exciting opportunity for an experienced Invoicing Professional to take their career to the next level. As a key member of our team, you will play a vital role in maintaining our high standards of financial accuracy and customer satisfaction.

Your Skills and Qualifications

To succeed in this role, you will need:

  • Excellent communication and interpersonal skills
  • Strong attention to detail and organizational abilities
  • Proficiency in electronic data interchange (EDI) and customer portal systems
  • Ability to work effectively in a team environment
  • Strong problem-solving and analytical skills
  • Basic understanding of accounting principles and invoicing regulations

Benefits

We offer a competitive salary package, including:

  • A comprehensive benefits program
  • Ongoing training and development opportunities
  • A dynamic and supportive work environment

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