Financial Services Associate

5 days ago

Jaipur, Rajasthan, India beBeeFinancial Full time ₹ 60,00,000 - ₹ 1,20,00,000

Job Overview:

We are seeking a skilled Procurement and Invoicing Specialist to join our team. The ideal candidate will have experience in procurement, invoicing, or accounting, with a focus on working with US clients.

Key Responsibilities:
  • Procurement Management:
    • Manage the procurement process, including sourcing vendors, negotiating contracts, and ensuring cost-effective purchasing decisions for US clients.
    • Process purchase orders, track deliveries, and ensure timely receipt of goods and services.
    • Maintain a detailed record of all procurement activities and manage the company's supplier database.
    • Collaborate with internal departments to forecast procurement needs and manage the approval process.
  • Invoicing and Financial Operations:
    • Utilize QuickBooks to create and manage client invoices, ensuring they are accurate and aligned with purchase orders and contracts.
    • Record, track, and reconcile invoices in QuickBooks, ensuring payments are processed in a timely manner.
    • Monitor the status of invoices and follow up with clients for overdue payments.
    • Handle billing discrepancies and resolve any invoicing issues efficiently.
  • Accounting and Financial Reporting:
    • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
    • Maintain accurate accounting records in QuickBooks, ensuring all financial transactions related to procurement and invoicing are accurately documented.
    • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
    • Assist in the preparation of financial statements and budgets, ensuring alignment with procurement and invoicing data.
  • Vendor and Client Communication:
    • Act as the point of contact for vendors, ensuring smooth procurement transactions and resolving any supplier issues.
    • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.
    • Coordinate with internal teams to ensure timely and accurate payment processing.

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