Senior Office Coordinator

4 days ago

Lucknow, Uttar Pradesh, India Indie Times Full time
Indie Times: A Pioneering News Outlet

Welcome to Indie Times, a visionary news media outlet redefining the landscape of journalism. As a proud unit of CB Square Media House LLP, we are committed to delivering 'News That Matter,' encapsulated in our powerful tagline.

We are driven by two visionary entrepreneurs, Charanpreet Bagga and Charan DS Bedi. Our dynamic founder, Charanpreet, is a multifaceted businessman with a diverse portfolio. His entrepreneurial ventures include a hotel, a chain of spas, and a banquet cum marriage lawn, all successfully leased out. Expanding his business acumen internationally, Charanpreet runs a company in Dubai, UAE, serving as an associate to major developers in Dubai and Goa. This global perspective enriches the content and reach of Indie Times.

As sister concerns under CB Square Media House LLP, both Indie Times and Indie Talk Show represent our commitment to innovative and impactful media. Our strong digital launch marks the beginning of our journey towards achieving our goals. We're set to make a significant impact with our fresh approach to news delivery, combining traditional journalism with modern digital strategies. Join us on this exciting journey as we continue to grow and evolve.

Position Overview:

We are seeking a highly organized and efficient Senior Office Coordinator to join our team at our head office. This is an on-site position requiring excellent English fluency (written and verbal) and a strong ability to manage day-to-day operations. The ideal candidate will play a crucial role in ensuring the smooth functioning of our office and supporting our team.

Key Responsibilities:
  • Manage day-to-day office operations, including maintaining office supplies, coordinating maintenance and repairs, and ensuring a clean and organized work environment.
  • Serve as the first point of contact for visitors and clients, providing a warm and professional welcome.
  • Handle all incoming and outgoing correspondence, including phone calls, emails, and mail, ensuring timely and accurate communication.
  • Maintain and update office records, files, and databases, ensuring confidentiality and easy retrieval of information.
  • Coordinate and schedule meetings, appointments, and travel arrangements for team members.
  • Assist in the preparation of reports, presentations, and other documents as needed.
  • Support the HR department with recruitment processes, onboarding of new employees, and maintaining employee records.
  • Manage office budgets and expenses, ensuring cost-effective solutions and timely processing of invoices.
  • Coordinate and organize company events, meetings, and training sessions.
  • Liaise with vendors, service providers, and other external partners to ensure smooth operations.
  • Perform other administrative duties as assigned to support the team and enhance office efficiency.
Requirements:

Bachelor's degree in Business Administration, Office Management, or a related field.

Minimum of 1 year of experience in office administration or a similar role.

Fluency in English (written and verbal) is a must.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.

Excellent organizational and time-management skills with a strong attention to detail.

Strong interpersonal and communication skills with a professional demeanor.

Ability to multitask and prioritize tasks in a fast-paced environment.

Discretion and confidentiality in handling sensitive information.

Proactive and self-motivated with a positive attitude.

Benefits:

A salary range of ₹40,000 - ₹50,000 per month, reflecting the competitive nature of the job market in Hazratganj, Lucknow.

Opportunities for professional development and career growth within the organization.

A dynamic and supportive work environment that fosters growth and collaboration.

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