Senior Project Administrator

1 month ago

Delhi, Delhi, India PATH Full time

PATH is a global nonprofit dedicated to achieving health equity. With over 40 years of experience forging multisector partnerships and expertise in science, economics, technology, advocacy, and dozens of other specialties, we develop and scale up innovative solutions to the world's most pressing health challenges.

We are seeking a highly skilled and experienced professional to join our team as a Senior Project Administrator. This role will provide support to the overall administration, sub-recipient, and financial management activities of the project.

Responsibilities:

  • Prepare budgets for new opportunities/proposals and update quarterly budgets, forecasts, and participate in annual budget processes.
  • Track grant agreements and ensure compliance with specified agreement policies and procedures.
  • Work with Grants and Contract and Legal Services in the issuance of subordinate agreements, review and editing of donor reports, tracking sub-agreement deliverables, comparing results against stated project objectives, and tracking partner budgets.
  • Review country-specific MOUs as per the country-specific law and advise management.
  • Assist in the preparation and execution of contract mechanisms, including purchase orders and work orders.
  • Provide administrative support to specific programs in monitoring project activities.
  • Provide direction, per business needs, on budget management, policies, and procedures, local laws, compliances, internal control, etc.
  • Ensure relevant SOPs, templates, and policies are in place for the smooth functioning of the grant management function.
  • Independently communicate and engage with donors.
  • Provide necessary training to the project staff and other staff on statutory compliances applicable.
  • Provide support to projects for the entire project life cycle.

Sub-Recipient Monitoring:

  • Undertake due diligence and on-site review of sub-recipients on a periodic basis in India.
  • Identify and develop strategies to optimize the SR administration process.
  • Establish and ensure compliance to financial management systems at SR level for minimization and elimination of financial risks.
  • Review FCRA compliance, statutory deductions of TDS, Provident Fund, Professional Tax, and other Labor law of Sub-Recipients (SRs).
  • Provide directions per business needs on policies and procedures, local laws, compliances, internal control, etc. related to Sub-Recipients.
  • Develop Risk matrix for each SRs and review periodically.
  • Identifying opportunities for improvements in current processes, initiating improvements within the system and control framework.
  • Prepare SR Monitoring plan together with program team (SR Monitoring calendar) and ensure that the requisite deadlines are met.
  • Review deliverable status of Sub-recipient record in Salesforce.
  • Undertake other assignments and/or responsibilities, time to time, under guidance of the senior country leadership.

Required skills, competencies, experience:

  • Postgraduate in Accounting, Finance, Economics, or Qualified CA/ICWA/MBA.
  • Minimum of 10 years+ professional experience either in for-profit or not-for-profit sector in the areas of project management, finance, legal, and contracts in an ERP environment, with Salesforce, etc.
  • Strong financial acumen and excellent budget management and reporting skills.
  • Experience in compliance with legal regulations related to NGOs and INGOs in India.
  • Knowledge of USAID, European donor regulations, and that of other bilateral and multilateral donors will be required.
  • Proficient in MS Office, with expertise in Microsoft Excel, Word, PowerPoint, and Power BI/Tableau, etc.
  • Excellent written and communication and presentation skills.
  • Proven interpersonal skills and ability to work effectively independently and within a team in a multinational organization.

Competencies: In addition to functional competencies, the following competencies could be relevant to the role

  • Analytical Thinking: Uses facts and available information to develop logical assumptions.
  • Attention to Details: Directs attention to the task at hand to avoid making mistakes.
  • Builds Effective Teams: Understands and uses team-based processes to accomplish goals.
  • Collaborative Relationship Building: Develops and maintains effective working relationships with team members, internal partners, and others using strong interpersonal skills.
  • Emotional Intelligence: Demonstrates consideration for the feelings and needs of others.
  • Managerial Courage: Provides current, direct, complete, actionable, positive, and developmental feedback to others.
  • Providing Directions: Establishes a clear direction and priorities.

Location: New Delhi

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