Finance and Administration Assistant

4 weeks ago


Kanpur, Uttar Pradesh, India Jhpiego Full time

Financial Operations Support Specialist sought by Jhpiego to provide day-to-day financial and administrative support to staff.

Key Responsibilities:

  • Support in financial operations with particular emphasis on handling accounts payable, preparing and submitting monthly financial reports at the state level.
  • Review financial documents such as invoices and vouchers and other documents such as purchase orders to ensure the completeness, accuracy, and validity of financial data.
  • Accurately allocate codes, track, and timely process vendor and consultant invoices, and staff expense reports for payments.
  • Reconcile and monitor travel expense reports and project expenses as per rules of the organizations.
  • Manage petty cash as per Jhpiego policy.
  • Monitor and reconcile travel expenses and project expenses to individual advances.
  • Maintain proper documentation of all financial transactions and filing of accounting documents and maintain accounting records compatible with standard accounting practice of Jhpiego and Donor guidelines.
  • Assist with external/ internal audits and financial reviews by the donors.
  • Maintain and administer an inventory system of Jhpiego's office equipment, materials and supplies.
  • Ensure effective performance of a broad range of financial functions having project-wide implications.

Required Qualifications:

  • Bachelors/ Masters in Commerce/ Financial Management or equivalent qualification.
  • Minimum 1-3 years of experience in Finance and Accounts preferably with an international NGO in a multi-donor environment.
  • Demonstrated experience of managing Finance & Administrative functions in field.
  • Experience in operating accounting software, good knowledge of QuickBooks preferred.
  • Local candidates from Uttar Pradesh will be preferred.

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