Senior Administrative Operations Coordinator

2 days ago


Thiruvananthapuram, Kerala, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,00,000
Job Overview:

We are seeking a highly skilled Administrative Executive to oversee the operational readiness of our projects. This key role involves ensuring that all necessary arrangements are in place for seamless project execution.

Key Responsibilities:
  • Site Preparation: Identify, negotiate, and arrange suitable staff accommodation/staff rooms close to project sites.
  • Vendor Management: Coordinate with vendors, contractors, and suppliers to ensure timely setup of furniture, fixtures, and utilities.
  • Pre-Launch Inspections: Conduct pre-launch site inspections to verify operational readiness (cleanliness, safety, utilities, equipment).
  • Communication and Liaison: Maintain liaison with local authorities, landlords, and service providers for smooth execution of administrative tasks.
  • Procurement and Logistics: Ensure procurement and availability of required materials (stationery, uniforms, housekeeping items, etc.).
  • Reporting and Compliance: Prepare and maintain site readiness checklists and reports for management approval.
  • Travel Arrangements: Handle travel, accommodation, and logistical arrangements for staff during launch phase.
  • Financial Management: Manage petty cash, admin budgets, and expense records for site setup.
  • Regulatory Compliance: Ensure compliance with company policies, safety standards, and statutory requirements.
Requirements:
  • Qualifications: Bachelor's degree in Administration, Management, or related field.
  • Experience: 3–5 years of experience in facilities management, administration, or site coordination (hospitality/F&B industry preferred).
  • Skillset: Strong negotiation, vendor management, and problem-solving skills.
  • Personal Qualities: Ability to handle multiple sites and work under tight deadlines.
  • Technical Skills: Proficient in MS Office and basic reporting tools.
  • Adaptability: Willingness to travel and work flexible hours during project launches.


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