Administrative Support Specialist

2 days ago

Jaipur, Rajasthan, India beBeeAdministration Full time ₹ 8,00,000 - ₹ 14,00,000
Job Overview

We are seeking a highly skilled and organized Site Administrator to support the successful execution of our large-scale solar PV project sites.

This key role is responsible for providing end-to-end administrative support, ensuring seamless site operations, compliance with regulatory requirements, and effective stakeholder coordination.

Main Responsibilities:
  • Site Operations and Coordination:
    • Manage daily site activities, including office operations, facilities, and utilities.
    • Maintain accurate records of attendance, site registers, manpower, and work fronts.
    • Support project managers in site documentation, approvals, and reporting requirements.
    • Handle all site communications with contractors, vendors, and local authorities.
  • Logistics and Resource Management:
    • Coordinate site logistics, accommodation, travel, and transportation for site staff and visitors.
    • Maintain records and control of site material receipts, storage, and dispatch coordination with stores and procurement.
    • Support mobilization and demobilization of site workforce, contractors, and vendors.
  • Compliance and Documentation:
    • Ensure statutory compliance records (labour laws, insurance, permits, local authority approvals) are updated and maintained.
    • Support HR in maintaining payroll inputs, timesheets, and compliance reports for site workforce.
    • Maintain organized filing of contracts, invoices, bills, and correspondence in line with project governance requirements.
    • Facilitate site audits, inspections, and client/consultant visits with required documentation.
  • Stakeholder and Community Interface:
    • Act as liaison with local communities, landowners, and authorities for smooth execution and issue resolution.
    • Support project team in CSR-related activities and statutory obligations.
    • Ensure positive site image and strong relations with external stakeholders.
  • Support to Project Execution:
    • Assist project managers, engineers, and quality/safety teams with report generation, scheduling support, and MIS consolidation.
    • Track and report site progress inputs for management dashboards.
    • Provide administrative support during HSE drills, training, and site meetings.

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