High-Level Administrative Support Specialist

2 days ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 80,00,000 - ₹ 1,50,00,000

About the Position:

">

We are seeking an exceptional Administrative Support Specialist to play a key role in supporting our Founder by providing high-level administrative, operational, and personal support.

">

The ideal candidate is resourceful, detail-oriented, and capable of handling a wide range of tasks with a high degree of professionalism and discretion.

">

Responsibilities:

">
  • Executive Support:">
    • Act as the primary point of contact for the Founder, managing their calendar, scheduling meetings, and coordinating travel arrangements.">
    • Manage emails and correspondence, ensuring prompt and efficient communication within and outside the organization.">
    • Prepare presentations, reports, and briefs for internal and external meetings.">
    • Attend meetings, take minutes, and track action items for follow-up.">
    • Handle confidential information with discretion and maintain a high level of professionalism.">
  • Tasks Management:">
    • Assist in the planning and execution of strategic tasks and initiatives led by the Founder.">
    • Liaise with internal teams and external partners to ensure tasks are delivered on time and within scope.">
    • Monitor deadlines and ensure the timely completion of tasks by various team members.">
    • Creating reports/MIS regularly for the Founder.">
  • Administrative Tasks:">
    • Manage office-related tasks such as filing, organizing documents, and maintaining the Founder's office environment.">
    • Processing admin-related bills, inward and outward couriers, taking care of bank statements & coordinating with accounts and other departments.">
    • Travel arrangements for both domestic/international travel, which include visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.">
    • Domestic/International online purchases in coordination with departments.">
    • Track expenses and assist in managing budgets related to the Founder's activities.">
    • Maintain data & lists of all the collaterals of the company.">
  • Personal Assistance:">
    • Assist the Founder with personal errands and tasks as needed.">
    • Coordinate and manage personal appointments, events, and household-related responsibilities.">
  • Event Coordination:">
    • Plan and coordinate events, both internal and external, including business meetings, dinners, and brand-related events.">
">

Requirements:

">

The ideal candidate will possess exceptional written and verbal communication skills, proficiency in MS Office (MS Excel and MS PowerPoint), outstanding time management skills, and the ability to prioritize work. They should also have strong administrative and organizational skills, with the ability to multitask, be process-oriented, and demonstrate a commitment to confidentiality.

">

In addition, the ideal candidate should be able to work effectively under pressure, manage multiple clients or agencies simultaneously, and possess self-motivation and independence.

">

A solution-driven mindset, adaptability, enthusiasm, and a genuine passion for the brand are also essential qualities for this role.

"]},

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