Senior Support Specialist

13 hours ago

Jaipur, Rajasthan, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,15,000
Job Description

The ideal candidate will play a key role in supporting the Founder by providing high-level administrative, operational, and personal support.

  • Exceptional written and verbal communication skills
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Outstanding time management skills and the ability to prioritize work
  • Strong administrative & organizational skills with multi-tasking ability
  • Strong conceptual thinker with strong analytical skills
  • Process-oriented: Demonstrable commitment to following processes, documentation, etc.
  • High level of discretion and confidentiality

The successful candidate should have a degree in Business Administration or a related field, and at least 7 years of experience as an Executive Assistant. Key responsibilities include:

  • Acting as the primary point of contact for the Founder, managing their calendar, scheduling meetings, and coordinating travel arrangements.
  • Managing emails and correspondence, ensuring prompt and efficient communication within and outside the company.
  • Preparing presentations, reports, and briefs for internal and external meetings.
  • Attending meetings, taking minutes, and tracking action items for follow-up.
  • Handling confidential information with discretion and maintaining a high level of professionalism.
  • Remaining up-to-date with the latest trends and events in the industry.
  • Resolving issues & maintaining the smooth functioning of the Office
  • Assisting in the planning and execution of strategic tasks and initiatives led by the Founder.
  • Liaising with internal teams and external partners to ensure tasks are delivered on time and within scope.
  • Monitoring deadlines and ensuring the timely completion of tasks by various team members.
  • Creating reports/MIS regularly for the Founder.
  • Managing office-related tasks such as filing, organizing documents, and maintaining the Founder's office environment.
  • Processing admin-related Bills, inward and outward couriers, taking care of bank statements & coordinating with accounts and other departments.
  • Travel arrangements for both domestic/international travel, which include visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.
  • Domestic/International online purchases in coordination with departments.
  • Tracking expenses and assisting in managing budgets related to the Founder's activities.
  • Maintaining Data & Lists of all the collaterals of the company.

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