Support Assistant to Senior Executives

3 days ago

Dindigul, Tamil Nadu, India beBeeAdministrative Full time ₹ 6,00,000 - ₹ 12,00,000
Job Title: Executive Support Specialist">

We are seeking a highly skilled and organized individual to assist our manager in conducting day-to-day work.

Key Responsibilities:

  • Answering phones and directing calls to the correct person or department, ensuring seamless communication within the organization.
  • Making appointments and managing calendars for staff personnel, prioritizing tasks and optimizing schedules.
  • Organizing and managing physical and electronic files, maintaining accuracy and confidentiality.
  • Assisting with basic bookkeeping duties, including invoicing and spending monitoring, to ensure financial stability.
  • Handling incoming and outgoing correspondence, drafting reports and letters as needed.
  • Making travel arrangements and lodgings, arranging transportation and accommodations for staff and clients.
  • Assisting with meeting and event planning, including agenda creation and minute taking, to facilitate productive discussions.
  • Performing general office chores like ordering supplies, maintaining a well-stocked and efficient workspace.
  • Maintaining secrecy of sensitive information, upholding confidentiality and discretion at all times.

Requirements and Qualifications:

  • Proven experience working as a secretary or administrative assistant, demonstrating expertise in organizational skills.
  • Proficient with Microsoft Office Suite and other office management tools, leveraging technology to enhance productivity.
  • Excellent communication and interpersonal abilities, fostering strong relationships with colleagues and clients.
  • Strong organization and multitasking skills, juggling multiple tasks and deadlines with ease.
  • Work requires meticulous attention to detail and precision, ensuring accuracy and quality in all tasks.
  • Ability to prioritize tasks and operate effectively under duress, remaining calm and composed in high-pressure situations.
  • Exercise discretion and integrity when dealing with confidential material, adhering to strict confidentiality protocols.
  • Flexibility and adaptability to shifting priorities and situations, adjusting to changing circumstances with ease.

Essential Requirements:

  • 5-12 years of experience in a similar role.
  • Any Graduate qualification, demonstrating academic excellence.

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