High-Level Administrative Coordinator for CEO

24 hours ago


Mumbai, Maharashtra, India Bastian Hospitality Pvt. Ltd Full time

At Bastian Hospitality Pvt. Ltd, we are seeking a highly organized and proactive High-Level Administrative Coordinator for CEO to provide top-level administrative and operational support to our CEO.

This individual will serve as a trusted partner, managing schedules, coordinating communications, and ensuring the CEO's time is maximized for strategic priorities.

The ideal candidate will exhibit exceptional professionalism, discretion, and the ability to thrive in a dynamic, fast-paced environment.

Key Responsibilities:
  • Administrative Support:
    • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Prepare agendas, presentations, and documents for meetings and events.
    • Screen and prioritize emails, phone calls, and correspondence.
    • Maintain an organized system for documentation and record-keeping.
  • Communication and Coordination:
    • Serve as the primary point of contact between the CEO and internal/external stakeholders.
    • Draft and edit emails, reports, and other communications on behalf of the CEO.
    • Ensure timely follow-up on tasks, commitments, and deliverables.
  • Meeting Management:
    • Organize and coordinate executive and board meetings, including logistics, materials, and minutes.
    • Track and follow up on action items discussed during meetings.
  • Travel and Event Management:
    • Aarrange complex travel itineraries, including flights, accommodations, and ground transportation.
    • Plan and coordinate company events, conferences, and networking engagements.

Qualifications:

  • Bachelor's degree or equivalent experience.
  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
  • Strong communication skills, written and verbal.
  • Ability to prioritize and meet deadlines.
  • Able to keep information confidential.

Salary: Estimated salary: ₹800,000 - ₹1,200,000 per annum based on experience and qualifications.



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