Senior Order Management Specialist

4 days ago


Pune, Maharashtra, India beBeeOrderExecution Full time
Executive / Senior Executive Job Opportunity

We are seeking a meticulous and proactive professional to manage order execution.

This role is ideal for a professional with a Bachelor's degree in Engineering (Mechanical/Electrical preferred) and a knack for coordinating with customers, suppliers, and internal teams to ensure seamless project delivery from order receipt to final billing.

  • Act as the single point of contact for customers, consultants, and vendors regarding spare part orders.
  • Organize and lead meetings with stakeholders to expedite approvals, resolve issues, and ensure schedule adherence.
  • Communicate and coordinate effectively with Indian and overseas suppliers.
  • Conduct contract/order reviews upon receipt.
  • Prepare detailed project execution schedules in line with customer requirements.
  • Coordinate with ordering departments to clarify scope, specifications, and compliance.
  • Liaise with the Procurement team for timely order placement of raw materials and bought-out components.
  • Ensure timely submission and approval of project-related documents.
  • Coordinate with vendors for technical clarifications and documentation requirements.
  • Provide manufacturing clearance for bought-out items to meet delivery schedules.
  • Track project progress regularly and ensure timely updates to management.
  • Coordinate with departments like PM&PS, TSS, QA, and Manufacturing to resolve inter-departmental issues.
  • Monitor cash flows, ensuring timely receipt of advances and payments.
  • Prepare and submit monthly progress reports to meet project documentation requirements.
  • Raise inspection calls in coordination with Assembly, QA, and Purchase teams.
  • Ensure all required documents are shared before inspections.
  • Follow up with TPI, QA, and field teams for timely inspection and resolution of open issues.
  • Obtain and release IRN (Inspection Release Note) after successful inspections.
  • Coordinate resolution of inspection-related issues with the customer.
  • Ensure statutory documentation like road permits, dispatch details, etc., are organized.
  • Understand customer dispatch instructions and ensure accurate preparation of commercial documents (Invoice, Packing List, LR, Insurance, etc.).
  • Ensure delivery extensions are obtained when applicable and avoid any Liquidated Damages (L/D).
  • Understand billing breakups of customer POs and plan part invoicing to meet billing targets.
  • Responsible for post-order SAP updates for all assigned orders.

Key Skills:

  • Strong understanding of contracts and technical specifications.
  • Proficient in MS Office, SAP, and documentation tools.
  • Strong interpersonal, communication, and negotiation skills.
  • Excellent time management and multitasking abilities.
  • Familiarity with inspection processes and logistics coordination.

Qualifications:

  • Education: Bachelor's degree in Engineering (Mechanical/Electrical preferred) or related field.


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