
Front Office Coordinator
2 days ago
As an Administrative Assistant, you will be responsible for managing the front desk and ensuring seamless operations.
Key Responsibilities:
- Manage incoming calls and direct them to the relevant department or person.
- Maintain daily administration tasks, including canteen, housekeeping, and security.
- Prepare HR and administrative data, such as overtime and canteen details.
- Perform other HR and admin-related tasks as needed.
- Scan, print, and file documents.
- Arrange appointments, activities, and schedules.
- Maintain front office supplies and inventory.
- Provide exceptional guest management services.
Guest Management:
- Welcoming guests and visitors with a warm smile.
- Arranging refreshments and amenities.
- Coordinating arrangements after confirmation from the relevant person.
- Providing lunch for visitors in a comfortable setting.
Pantry Management:
- Maintaining stock levels in the pantry, including tea, coffee, sugar, biscuits, etc.
- Managing crockery items in the pantry, including mugs/cups and guest lunch sets.
- Overseeing chocolate stock against WoW cards.
- Supervising the daily work of the office boy during guest visits and in the office.
- Reviewing monthly tea invoices.
Courier Management:
- Daily recording courier entries in the register and dispatching them to the party.
- Distributing couriers to the relevant person and maintaining accurate records.
- Verifying monthly courier invoices.
- Providing detailed information about couriers as required.
- Resolving issues related to couriers efficiently.
Library Management:
- Maintaining library registers and issuing books to employees.
- Notifying employees of due dates through timely reminders.
- Fostering a reading culture among employees.
Requirements:
- At least 1 year of experience in administrative roles.
- Excellent English communication skills (speaking and writing).
Benefits:
As an Administrative Assistant, you will enjoy a dynamic work environment and opportunities for growth and development.
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