High Level Administrative Support Specialist

5 days ago

Noida, Uttar Pradesh, India beBeeExecutive Full time ₹ 15,00,000 - ₹ 28,00,000
Executive Assistant Job Description

This is a high-level administrative support role where you will be responsible for ensuring the efficient operation of the organization. You will manage a wide range of administrative tasks, handle confidential information, and act as a key liaison within the organization and with external stakeholders.

Key Responsibilities:
  1. Calendar Management: Manage and prioritize calendars, schedule meetings, appointments, and travel arrangements, and ensure that the Senior Partner is briefed and prepared for all meetings and appointments.
  2. Communication Management: Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence, and draft, edit, and proofread documents and presentations for the Senior Partner.
Information Management:
  • Maintain and organize confidential information and documents related to assigned activities, ensuring accuracy and accessibility.
  • Conduct research and compile data as required by the Senior Partner for presentations and reports.
Meeting Support:
  • Prepare meeting agendas, attend meetings, and take accurate minutes.
  • Follow up on action items and decisions made during meetings, ensuring timely execution.
Travel Coordination:
  • Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests.
Event Coordination:
  • Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management.
Administrative Support:
  • Handle expense reporting and reimbursement processes.
  • Manage special projects and initiatives as assigned by the Senior Partner.
Required Skills and Qualifications:
  1. Proven history of consistent tenure in previous positions.
  2. Proven experience as an Executive Assistant or similar role supporting CXO or HODs.
  3. Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs.
  4. Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations.
  5. Discretion and confidentiality in handling sensitive information.
  6. Proficiency in MS Office and other relevant software; experience with board portal software is a plus.
Personal Attributes:
  • Professional demeanor and appearance.
  • Ability to work independently and as part of a team.
  • Adaptability and willingness to take on new tasks and challenges.
  • Strong attention to detail and problem-solving skills.

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