Administrative Team Lead

2 days ago

Kozhikode, Kerala, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 20,00,000

Key Responsibilities:

  • Manage Regional Admin operations and team members
  • Define scope and KRA's of Team members
  • Communicate and coordinate with immediate management to develop strategic program and project goals
  • Direct reporting to Zonal Admin Head on day-to-day activities and incident management
  • Monitor and report key project activities, plans, and progresses
  • Manage calls and discussions
  • End-to-end Exam day and non-exam day administrative activities management and Team coordination
  • Ensure zero incidents on Exam day related to Admin Services
  • Support Recruitment, Training, and talent development of Team Members
  • Define and deploy control and monitoring mechanisms for Admin Team within Region
  • Train and develop Admin Team within Region
  • Standardize processes at all Exam Venues
  • Regional Vendor Management, support Zonal Head in Finalizing contract, Vendor invoice
  • Publish regular dashboards on Key Performance Parameters to Zonal Admin Head and Sr. Mgmt on need basis
  • Central Spoc for all Facility-related matters at regional level
  • Ensure SLA/SLC at Exam Venues
  • Governance over ViDZ/LISP partners, regular meetings, and closure of Audit points
  • Contract management
  • Support Shortlisting prospective partner/Venue identified by city head based on defined parameters within region
  • Maintain and monitor legal compliances for all Venues
  • Prepare and deploy contingency/BCP
  • Surprise checks at exam Venues
  • Handle crisis situations
  • Coordinate and manage with Manpower agencies
  • Conduct audit of Exam venues

Requirements:

  • Excellent communication skills (written/verbal)
  • Strong technical knowledge of Electrical Equipments
  • Experience in Soft services facility mgmt.
  • Experience in Facility Operations and management
  • Must have managed a team
  • Experience in conflict management
  • Willingness to work under extreme pressure
  • Willingness to travel
  • Good liaisoning with Police and other local Govt. departments
  • Awareness of laws related to facility compliance and operations
  • Vendor Management skills
  • Open to take complete ownership, responsibility, & accountability of assigned work
  • Good computer knowledge (Microsoft Excel, Word, PowerPoint, etc.)

Bonus Points:

  • Professional Certifications, additional language knowledge, Strong analytical and logical understanding

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