Senior Business Operations Specialist

3 days ago

Vijayawada, Andhra Pradesh, India beBeeStrategic Full time ₹ 10,00,000 - ₹ 15,00,000

About the Role

We are looking for an exceptional Strategic Operations Support professional to join our team. As a key member of our leadership team, you will be responsible for providing top-notch support to our senior leaders and ensuring the seamless operation of our business.

The ideal candidate will have excellent growth opportunities and will be directly working with clients and teams. With a focus on remote work, you will be able to enjoy the flexibility of working from anywhere while still being an integral part of our dynamic team.

  • Key Responsibilities:
  • Email and Calendar Management:
  • Manage email inbox, prioritize messages, draft replies, and flag urgent matters.
  • Schedule and coordinate meetings with brokers, investors, and internal team members.
  • Anticipate needs, surface critical information, and ensure senior leaders are prepared for all meetings and decisions.
  • Deal Pipeline and CRM Management (HubSpot):
  • Own the firm's CRM and deal pipeline, extracting property and market information from Offering Memorandums, broker emails, and NDAs.
  • Track deal stages and generate pipeline reports.
  • Oversee daily HubSpot tasks and task checklists, ensuring that all workstreams remain on track.
  • Deal Support and Analysis:
  • Prepare offering memos and investor-facing materials in PowerPoint using branded templates.
  • Draft Letters of Intent in Word and assist with NDA reviews.
  • Pull market and property-level information from CoStar to support underwriting.
  • Extract key data from OMs and broker materials and input into pre-built Excel models.
  • Maintain and update supporting spreadsheets, including rent rolls, property summaries, and comparable property data.
  • Research & Communication:
  • Conduct market diligence calls with brokers, property managers, and apartment operators with high spoken English proficiency.
  • Draft monthly investor update emails and reports with high written English proficiency.
  • Prepare concise research briefs and business memos to support investment decisions.
  • Operations and Process Development:
  • Document and refine SOPs for recurring tasks and firmwide business processes.
  • Ensure digital files are organized and information is consistently logged across systems.
  • Identify gaps in current workflows and propose solutions for greater efficiency.

Requirements:

  • Bachelor's degree in Business, Finance, or related field.
  • Prior experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support role.
  • Strong English communication skills, both written and verbal.
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word).
  • Ability to learn and work with software platforms like HubSpot and CoStar.
  • Ability to manage multiple priorities with sound judgment and minimal oversight.
  • Demonstrated ability to think critically, anticipate needs, and act as a trusted partner to senior leadership.

Preferred Experience:

  • Real estate industry knowledge (multifamily or commercial).
  • Experience drafting or reviewing legal documents (NDAs, LOIs).
  • Familiarity with CoStar or other property data tools.
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